Accounts Payable Specialist

This role reports into the above mentioned office, however NORR offers all of its employees the opportunity to work either from home, from a NORR office or even from a remote location. The choice is yours. 

NORR is a global team of 800 architects, engineers, planners, and interior designers creating design strategies and solutions that express the unique vision of every project. Driven by a common purpose with our clients and partners, we share ideas to create and innovate, bringing people, design, and technologies together to think bigger and act bolder.

Our story began in 1938 and has evolved into an employee-owned, fully integrated firm committed to sustainable development goals across 13 market sectors in Canada, the US, and UK. Design excellence continues to guide everything we do.

We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including coding to GL, reviewing expense reports, preparing ACH payments and posting cash receipts.  The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

How You Will Make an Impact

• Monitor daily AP Inbox to receive invoices, code and post them
• Review details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing
• Upload approvals to the accounting system
• Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed
• Review employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
• Send employee expense summary to HR for processing each payroll period
• Respond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
• Record & post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Perform Bank Reconciliations for CDN and USD Bank
• Perform month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any
• Complete credit applications for new vendors
• New vendor set up in system and EFT/ACH enrollment
• Prepare cheque requisitions, wire transfer and intercompany transfer, etc.
• Prepare weekly invoice batches for ACH Payments for review/approval
• Assist in other accounting related activities as required

What You Will Bring to the Team

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possess knowledge of general accounting principles and guidelines
• 5-10 years of general accounting experience (Accounts Payable)
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.
• Salary Range: $50,000.00 - $75,000.00 /annually 

Our teams have no physical borders as we collaborate across sectors and geographies, taking best practices and innovation from every region and applying them to what’s next. We are human—and we have the ability to be pivotal change makers in the built environment.

We are helping shift the built environment from a source of carbon emissions to a driver of climate resilience. Our commitment to sustainability goes beyond the projects we design—it’s embedded in how we work. Our flexible, connected workplaces reflect that same mindset, empowering our teams to design with purpose and shape a net zero future. Be part of the solution with us.

Estimated pay ranges provided on various social media sites are not representative of NORR's range for this position. Compensation is based on individual education, qualifications, and experience.

NORR is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic: Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.