Immediate Supervisor: Executive Director of Business Operations
Pay Grade: Per Compensation Manual
Days Employed: Per Compensation Manual
POSITION SUMMARY:
Perform the duties of maintaining the district's financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles
Perform the duties for the efficient processing of purchase orders and paying of the district's accounts
QUALIFICATIONS:
Education/Certification:
High School Diploma or GED
Have thirty (30) semester hours of college credit with some business/accounting training
Special Knowledge/Skills:
Advanced knowledge in accounts payable process
Knowledge of basic accounting principles
Knowledge of District policy and procedures
Satisfactorily complete the Dickinson ISD competency requirements for Level III
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to be organized and produce accurate results while meeting established deadlines
Demonstrate advanced skills in computer literacy in the area of word processing, spreadsheets, and data entry
Ability to communicate effectively in both oral and written communications
Proficient in maintaining auditable file records according to guidelines and content
Proficiency in the use of a ten-key calculator
Ability to establish and maintain positive working relationships with all District employees and vendors
Ability to manage multiple priorities simultaneously with frequent interruptions and without supervision
Experience:
Minimum of five years (5) experience of accounts payable experience preferred
Minimum of two years (2) experience in a school-related environment preferred
MAJOR RESPONSIBILITIES:
Keep the Executive Director of Business Operations informed on the business affairs of the district
Responsible for entering and balancing accounts payable disbursements for assigned departments/campuses in the Districts Financial Accounting System
Distribute and file accounts payable disbursements for assigned departments/campuses according to the current process
Assist departments/campuses on inquiries concerning the purchasing process
Respond to inquiries from vendors on various aspects of the district's accounts payable disbursements
Post deposits for assigned departments/campuses
Maintain all outstanding encumbrances
Process tax-exempt requests
Maintain a continuous internal control for accounts payable
Monitor department mail and email
Maintain all vendor payment options
Maintain confidentiality of employee information
Maintain regular and reliable attendance
Maintain an accurate track of hours worked through the District software
Maintain professional, ethical use of district network resources