RIVER OAKS PROPERTIESJOB TITLE: Accounts Payable SpecialistDEPARTMENT: AccountingREPORTS TO: Accounting ManagerFLSA STATUS: Non-ExemptAbout ROPFounded in 1959, River Oaks Properties is a national owner of retail properties, with a primary focus on El Pas‑O, South Florida, and other markets across the country. Our success is driven by strategic investments in high‑traffic, rapidly growing areas, a steadfast commitment to quality construction, and a proactive approach to property management.With a portfolio of over 190 properties, we have earned an unparalleled reputation for excellence in commercial real estate. Our in‑house teams specializing in construction, accounting, property management, and leasing enable a fully integrated and efficient approach to property development and operations.For more than six decades, we've built long‑term investments that support the growth of local communities and foster strong, lasting partnerships with both regional and national businesses.Principal Duties and ResponsibilitiesA/P entry on daily basis and tracking of monthly payablesA/P set up and maintain activity and balances on green ledgers in A/P files (security, insurance, equipment rental, bookkeeping, disposal services, pest control, plant maintenance, landscaping, property tax consultant, security service, elevator maintenance, postage, office, rent, etc.)A/P coding, taping and verification to contract service price, work order, approved proposals or Owner authorizationA/P timely check preparation in accordance with the A/P procedures (weekly; EOM/FOM recurring administrative payables and on as‑needed basis)A/P research and resolve internal documentation/approvalsA/P process security deposit refund checksA/P process voided checksA/P update, reconcile to Lease charges and process monthly recurring commission payables to outside brokersA/P bi‑monthly processing of legal bills. Provide files and legal bills to the construction department when applicable.A/P set up new vendors, request W9 from vendors and updated database with tax id'sA/P assist in annual 1099 preparationJ/E reclassificationsN/P process recurring Note payments and assist with Mortgage Payable function in databaseN/P reconciliation to lender statements and P&I calculationsN/P assist with P&I and escrow updates in database on all NotesN/P assist with maintenance of monthly/quarterly/annual mortgage schedulesN/P assist with transmission to all lenders on a timely basis per lender requirementsOther duties includeCoordinate with accounting staff, copying, scanning, attaching CAM documentation into database and filing of all completed items dailyReview of scanned/attached payables and backupFiling – set up new vendor files annually and on an on‑going basis throughout the yearAssist with CAM billing documentation, copies, mailings and filingSpecial accounting and administrative projects as needed and when assignedAssist front desk during lunch hour when scheduled, answer phone & direct calls, entering leads into Leasing Manager, receive payments, greet and direct clients/visitors/vendors per ROP Reception Script.Daily shreddingVice President of Finance officeHandle special projects assigned by Vice President of Finance or other Accounting Managers#J-18808-Ljbffr