Accounts Payable Specialist

Accounts Payable Specialist: 

Duties

• Process and verify vendor invoices using accounting software such as Workday, Paychex, QuickBooks, or similar platforms.
• Ensure compliance with SOX (Sarbanes-Oxley Act) controls during invoice approval and payment procedures.
• Reconcile accounts payable ledger regularly to identify discrepancies and resolve issues promptly.
• Prepare journal entries related to accounts payable transactions for accurate financial reporting.
• Manage data entry tasks with precision, including coding expenses and maintaining detailed records.
• Collaborate with procurement, finance, and human resources teams to facilitate smooth payment workflows.
• Assist in month-end closing activities by preparing reports on outstanding liabilities and accrued expenses.
• Support internal audits by providing documentation and explanations for accounts payable transactions.
• Maintain vendor files, verify tax information, and ensure timely payments aligned with contractual terms.
• Contribute to process improvements by recommending automation or procedural enhancements.

Requirements

• Minimum of two years’ experience in accounts payable or related accounting roles within diverse industries such as public accounting or nonprofit organizations.
• Proficiency with accounting software systems including Workday, ADP, Kronos, UltiPro, Sage, PeopleSoft, Ceridian, or similar platforms.
• Strong understanding of GAAP (Generally Accepted Accounting Principles), double-entry bookkeeping, and general ledger reconciliation.
• Familiarity with payroll management systems like Paychex or ADP is advantageous.
• Knowledge of financial concepts such as debits & credits, journal entries, and account reconciliation techniques.
• Experience with data entry accuracy including 10 key typing skills.
• Ability to interpret financial data and perform analysis for process optimization.
• Excellent organizational skills with meticulous attention to detail in a fast-paced environment.
• Effective communication skills for collaborating across departments and supporting internal controls. If you are committed to maintaining high standards of accuracy in financial operations and eager to support our organization’s success through efficient accounts payable management, we encourage you to apply today.

Education, Certificates, Licenses:  Associate’s degree in accounting or related field preferred or three years of experience performing similar duties. 

Knowledge: A comprehensive understanding of accounting and business practices. Systems analysis and documentation skills.  Excellent computer and communication skills.

Competencies

• Adaptability
• Building Customer Loyalty
• Building Strategic Work Relationships
• Building Trust
• Continuous Improvement
• Contributing to Team Success
• Planning and Organizing
• Work Standards