Accounts Payable Specialist

General Job Brief

The Accounts Payable Specialist manages daily vendor payments, expense reimbursements, and institutional credit card programs. This role ensures compliance with university policies and federal tax guidelines. The specialist serves as the primary contact for internal departments, cardholders, and external vendors. This role also requires a comprehensive understanding of and commitment to the unique Christian mission and vision of ACU to Transform Culture with Truth, and the ability to advance that mission and vision through the performance of its duties, including person-to-person mentorship and discipleship.

Typical Duties

• Invoice Processing: Review, code, and enter high-volume vendor invoices accurately.
• Credit Card Reconciliation: Audit and reconcile university credit card statements monthly.
• Receipt Verification: Match card transactions against submitted receipts and business purpose documentation.
• Compliance Review: Verify expenditures against university policies and funding restrictions.
• Disbursement Management: Prepare weekly check runs, ACH payments, and wire transfers.
• Vendor Reconciliation: Reconcile vendor statements and resolve billing discrepancies timely.
• Tax Compliance: Collect Form W-9s and assist with annual 1099 reporting.
• Audit Support: Maintain organized digital expense records for internal and external audits.
• Customer Service: Answer payment inquiries from faculty, staff, and external suppliers.

Other Duties and Responsibilities

• Completing other duties and tasks with utmost integrity and professionalism, as directed, and not necessarily mentioned in this description, may be asked on a volunteer basis.
• Commitment to the University's faith statement, mission, and purposes; and an active Christian faith.
• Comfort and familiarity with the practice of praying with and for others, including students, faculty, and fellow University staff.
• The ability to meaningfully support and encourage students, faculty, and staff from a biblical worldview perspective, using relevant and applicable references from the Old and New Testaments and orthodox Christian writings.
• Demonstrated alignment with and enthusiastic support for the Christian Mission and Core Commitments of the University, including signing the University's Statement of Faith and Core Commitments annually.

Knowledge and Qualifications

• Sector Experience: Prior employment within a higher education institution or non-profit organizations.
• Knowledge: Understanding of fund accounting principles and sales tax exemption rules.

Education and Experience

• Education: Associate's degree in accounting, business, or a related field.
• Experience: Two years of professional accounts payable and credit card reconciliation experience.
• Software: Proficiency with Blackbaud and Avid accounting software.
• Sector Experience: Prior employment within a higher education institution or non-profit organizations.
• Knowledge: Understanding of fund accounting principles and sales tax exemption rules.

Ability and Skills

• High attention to detail and accuracy; highly organized
• Ability to work independently and collaboratively in a high-volume, fast-paced environment
• Exceptional communication and customer service skills, verbally and in writing
• Ability to effectively communicate with others and to work harmoniously with related personnel
• Maintain collaborative relationships cross-departmentally
• Ability to organize and prioritize work

Time Required 40 hours a week

Fair Labor Standards Act

This position is considered to be full-time, exempt for overtime pay provisions as provided by the Federal Fair Labor Standards Act (FLSA) and any applicable state laws.