Accounts Payable Specialist

Position: Accounts Payable Specialist
Location: Grand Rapids, MI
Base Salary: $50,000-$55,000, plus bonus

Our client has been raising the bar in the construction industry through exceptional customer service, strong relationships, and a commitment to quality. They design and build projects across retail, industrial, medical, healthcare, and financial sectors and they take pride in self‑performing key general trades and carpentry work to ensure craftsmanship and consistency their clients can trust. Built on the principles of trust, teamwork, communication, and long‑term relationships, this company offers a fun, collaborative, and down‑to‑earth environment where people genuinely enjoy working together. If you’re looking for a place where your contributions matter and your work supports meaningful projects, this is a great team to join.

As the Accounts Payable Specialist, you’ll play a key role in keeping projects running smoothly and vendors paid accurately and on time. You’ll work closely with project managers, subcontractors, and the finance team to ensure seamless financial operations.

Why work for this company?

• 
  
• A casual, friendly, and team‑focused culture
• 
  
• A company that values relationships and open communication
• 
  
• Opportunities to grow, contribute, and make an impact
• 
  
• A chance to be part of meaningful construction projects across multiple industries
• 
  

Account Payable Specialist Responsibilities:

• 
  
• Set up new vendors and subcontractors in the accounting system
• 
  
• Review and reconcile vendor statements
• 
  
• Process payments for vendors, subcontractors, expense reports, and project‑related costs
• 
  
• Manage AIA billing documents from subcontractors and enter them into the system
• 
  
• Process and track lien waivers
• 
  
• Reconcile and enter credit card transactions
• 
  
• Collect and process overhead expenses
• 
  
• Issue and manage subcontractor change orders
• 
  
• Maintain vendor W‑9s and certificates of insurance
• 
  
• Support the CFO with various tasks and projects as needed
• 
  

Account Payable Specialist Requirements:

• 
  
• 2+ years of Accounts Payable experience (construction industry preferred)
• 
  
• High school diploma required
• 
  
• Experience with QuickBooks is a plus
• 
  
• Familiarity with AIA documents and construction billing is highly beneficial
• 
  
• Strong proficiency in Microsoft Office, especially Excel
• 
  
• Excellent attention to detail and organizational skills
• 
  
• Strong communication skills and a positive, team‑oriented attitude
• 
  
• Ability to multitask and manage multiple projects simultaneously
•