Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable (AP) Specialist to support a high-volume, fast-paced finance environment. This role is responsible for managing the full-cycle accounts payable process, ensuring invoices and payments are processed accurately, timely, and in compliance with internal controls.

The ideal candidate is highly organized, proactive, and comfortable working cross-functionally to resolve discrepancies, improve workflows, and support financial operations. This position also offers the opportunity to contribute to process improvements and initiatives using modern tools and technologies.

Responsibilities

• Process and review PO and non-PO invoices
• Perform 3-way matching (invoice, purchase order, receipt)
• Ensure proper coding, approvals, and accurate ERP entry
• Prepare and support weekly payment runs (ACH, wire, checks)
• Assist with cash requirements and payment validations
• Provide remittance details and respond to payment inquiries
• Maintain vendor master data, including tax and banking information
• Process vendor setups/updates in compliance with policies
• Respond to vendor inquiries and resolve discrepancies
• Perform monthly AP reconciliations and resolve variances
• Monitor AP aging and follow up on outstanding items
• Assist with accruals, journal entries, and month-end close
• Ensure adherence to internal controls and audit standards
• Maintain organized, audit-ready documentation
• Manage AP inbox and daily workflow tracking
• Support reporting, forecasting, and continuous improvement initiatives

Qualifications

• Bachelor's degree in Accounting or a related field preferred
• Experience in Accounts Payable within a high-volume environment
• Strong understanding of invoice processing, payments, and reconciliations
• ERP system experience (or similar platforms)
• Advanced Excel skills
• Experience with reporting tools (e.g., Power Automate, Power BI, Power Query)

Why Apply?

• Opportunity to gain experience in a dynamic finance environment
• Exposure to process improvement and initiatives
• Contract role with strong potential for full-time conversion
• Flexible hybrid work model after initial onboarding period