Accounts Payable Specialist

Accounts Payable Specialist

Salary

$54,728.00 - $75,761.00 Annually

Location

Gresham Campus, OR

Job Type

Full-time

Job Number

202600001

Division

Administration

Department

Financial and Auxiliary Services

Opening Date

07/06/2026

Closing Date

7/19/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Job Summary and Responsibilities/Duties

Job Summary

Performs moderate to complex accounts payable work. Reviews and verifies calculations of incoming billings, matches invoices with purchase orders and statements, checks authorization and signature, posts entries to accounting system, reconciles bills, prepares reports, and processes vendor payments.

Essential Duties

• Provides customer service, both in person and over the phone. Provides information specific to the functions of the position in addition to general guidance, information and assistance. Assists in resolving problems, either by defusing the situation or by referring to the most appropriate person.
• Examines payable requests and invoices for completeness, accuracy and proper authorization. Works with parties to establish sufficient information for transactions. Enters data from purchase orders, invoices, travel forms and requests for reimbursements into computer system to generate financial records and vendor payments.
• Creates, generates and distributes timely vendor payments for invoices, travel reimbursements, and other payables. Works with accounting to maintain integrity of check stock and administers bank check security policies. Selects and prints weekly and instant vendor payments.
• Processes ACH vendor payments in compliance with applicable banking requirements.
• Inputs, maintains, researches, and retrieves information. Trouble-shoots technical problems, coordinating with Information Technology on problems requiring further analysis.
• Acts as liaison to vendors, agencies, institutions and other providers to ensure timely payment of all legitimate charges as presented by payee. Reconciles vendor statement and requests documentation to keep accounts current.
• Maintains accurate file of payable records for reference by college staff and auditors.
• Assists staff and vendors by explaining procedures, fiscal guidelines, policies, systems and other information to process payable requests.
• Contacts bank and processes necessary cancellation forms for "stop payments" of checks via on-line system connected with the bank.
• Calculates, collects, and deposits vendor's refunds and reimbursements.
• Develops financial information system records and tables used for online payable requests, bank check generation, electronic approval and generation of payable documents.
• Reviews travel reimbursement forms for compliance with college policies, appropriate approvals, proper account number usage, sufficient budget balance and proper backup attached. Provides authorization to travel agent of record and other third party agencies to book reservations. Reviews monthly invoices from third parties for accuracy, attaches necessary backup, and processes payment.

Additional Duties

• Creates and maintains procedures manual on area of responsibility.
• Answers telephones and helps walk in customers.
• Processes incoming and outgoing mail related to payables and vendors remittance.
• Assists Purchasing and Receiving Departments with identifying, tagging, marking and maintaining fixed asset records.
• Gathers and analyzes financial information for special and periodic projects.
• Performs all other related duties as assigned.

Minimum and Desired Qualifications

Minimum Qualifications

• High school diploma or GED.
• Three (3) years of general accounting and/or fiscal experience, including at least one (1) year of experience in accounts payable.
• Proficiency utilizing accounting software.

At the college's discretion, additional education may be substituted for experience on a year-for-year basis.

Preferred Qualifications

• Associate degree in a related field.
• College coursework in accounting.

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

KSAs (Knowledge, Skills, Abilities)

• Considerable working knowledge of word processing, spreadsheets, e-mail and databases preferably within the Microsoft Office Suite.
• Demonstrated filing, keyboarding and ten-key skills.
• Ability to operate standard office machines such as telephone, fax, and copy machine.
• Ability to communicate effectively, both orally and in writing.
• Ability to interpret data and solve problems, effectively handle multiple tasks, and meet deadlines.
• Excellent customer service skills including the ability to work with diverse populations.

Working Conditions and Important Information

Working Conditions

This is an on-site position. Any remote work requires prior approval and must comply with MHCC Remote Work policies and administrative regulations. Remote work must be within the states of Oregon or Washington. Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data-entry and keyboarding functions.

Salary Placement

Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Mt. Hood Community College Classified Employee Benefit Summary

The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only - any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement.

COLLEGE PAID BENEFITS

Health Benefit Options

MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). New employee Fringe Benefits are effective the first day of the month following date of employment. Available medical, dental and vision plans and rates are available on the MHCC intranet, under Human Resources/Benefits.

MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy.

If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month.

Important Retirement Information:

Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.

In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCCs policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year.

Other College Paid Insurances

• Life Insurance=Coverage = $50,000

• Accidental Death & Dismemberment (AD&D) Coverage = $50,00

• Long Term Disability (LTD)

Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other income received by retirement benefits.

Public Employees Retirement Plan (PERS)

Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/.

Public Employees Retirement System - Tier One/Tier Two

Hired by a PERS employer before August 28, 2003 and have an active account.

Oregon Public Service Retirement Plan - OPSRP

Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan

The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP)

MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.

The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees must get a referral from the EAP for each issue for services to be covered. Find more information about our Employee Assistance Program (EAP) here.

Use of MHCC Swimming Pool

Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes.

Vacation

Scheduling and Use of Vacation Leave

Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee.

All employees must request vacations to the employee's supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one

(1) week in advance when requesting two (2) days or less. This advance notice requirement may be waived in the sole discretion of the employees supervisor.

R evised: 3/21/2025

A department may delineate specific periods during the year when, due to operational need, vacations may not be approved. Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation. If the delay results in an employee's accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution. The hours paid will be deducted from the accrued vacation time.

Vacation Accruals

Vacation time will begin accruing from the first day of employment with the College. Classified employees will accrue vacation on a monthly basis. The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months.

Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee.

An employee's total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate.

Separation from Employment

In case of an employee's termination or resignation, accrued vacation pay will be included in the employee's last check except if the employee has not completed their probationary period.

Sick Leave

At the time of hire, employees will receive eighty (80) hours of sick leave. Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked. Sick leave will be available to employees as it is accrued. Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked. Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked.

Holidays

The term "holiday" means each of the following days:

Any other day observed by the College as a legal holiday. If a holiday falls on Saturday, Friday will be a paid holiday. If a holiday falls on Sunday, Monday will be a paid holiday.

Additional Information

Detailed information regarding all Classified Employee benefits are available in the Classified Bargaining Agreement.

01

Do you have a high school diploma or GED?

• Yes
• No
• I believe I have an equivalent combination of education and experience to qualify

02

Do you have three (3) years of general accounting and/or fiscal experience, including at least one (1) year of experience in accounts payable?

• Yes
• No
• I believe I have an equivalent combination of education and experience to qualify

03

Do you have proficiency utilizing accounting software?

• Yes
• No
• I believe I have an equivalent combination of education and experience to qualify

04

How do you handle a situation where there is a discrepancy between an invoice, purchase order, and receiving documentation?

05

Accounts Payable interacts with vendors and internal stakeholders from diverse backgrounds. How do you ensure your communication and processes remain inclusive, respectful, and equitable?

Required Question

Employer Mt. Hood Community College

Address 26000 SE Stark St.

Gresham, Oregon, 97030

Website https://www.schooljobs.com/careers/mhcc