ACCOUNTS PAYABLE SPECIALIST

BE PART OF A WINNING TEAM! Arrowhead Union High School District has an opening for a full-time, year round Accounts Payable Specialist.

GENERAL FUNCTION: Assumes responsibility for day-to-day accounts payable functions, general ledger accounting support, and financial software operations under the direction of the Director of Business Services. Ensures accurate processing, compliance, and strict confidentiality across all district financial activities.

ESSENTIAL FUNCTIONS:

Accounts Payable & Disbursements: Review, code, and execute payment processing for vendor invoices via financial software. Facilitate ACH files and check runs with matching documentation for audit readiness. Administer the district credit card program (issuance, reconciliation, compliance) and process purchase orders per procurement policies.

Accounting, Reporting & Audit: Prepare general ledger journal entries as needed and compile monthly budget-to-actual reports for Department Heads and leadership. Assist in maintaining annual fixed asset schedules and compile required documentation for external auditors during the annual audit process.

Receivables, Tax & Procurement: Generate district billing invoices, collect competitive vendor quotes, and process vendor credit applications. Maintain vendor W-9 records, and compile and submit required annual 1099 tax forms to the IRS, combining Activity and Operating Accounts.

Department Support & Development: Assist district staff with budget management and tracking. Stay current on AP processes, software updates, and regulations through webinars and networking while maintaining a collaborative team approach.

POSITION REQUIREMENTS/SKILLS:

Experience & Education: Strong experience or formal training in fundamental accounting principles and computerized financial management.

Technical Proficiency: Hands-on experience with financial software packages (Skyward Financial preferred) and desktop tools, including Google Suite (Sheets, Docs) and Microsoft Office (Excel, Word).

Core Competencies: Exceptional data precision, ability to handle sensitive information with strict confidentiality, and strong self-direction to manage priorities with minimal supervision.

Interpersonal Skills: Excellent communication and relationship-building skills to support internal staff, vendors, and external partners.

EQUIPMENT/TOOLS OPERATED: Proficient in operating multi-function copiers/scanners, desktop systems, and modern communications tools.