Accounts Payable Specialist

Our client is seeking a detail-oriented Accounts Payable Specialist to manage the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This individual will play a key role in month-end close, vendor management, and maintaining the integrity of the accounts payable function. The ideal candidate has strong reconciliation skills, experience working in a high-volume environment, and advanced Excel capabilities.

Key Responsibilities

• Process full-cycle accounts payable from invoice receipt through payment.
• Perform accurate three-way matching (purchase order, receiving documentation, and vendor invoice) prior to payment processing.
• Review, code, and enter vendor invoices into the accounting system.
• Process employee Travel & Entertainment (T&E) expense reports, ensuring compliance with company policies.
• Prepare and record monthly accruals related to accounts payable and outstanding expenses.
• Maintain vendor records and resolve invoice discrepancies and payment issues in a timely manner.
• Monitor and analyze the Accounts Payable Aging Report, researching and resolving aged items.
• Reconcile the Accounts Payable subledger to the General Ledger on a regular basis to ensure accuracy.
• Assist with vendor statement reconciliations and resolve outstanding balances.
• Prepare weekly payment runs via ACH, wire, and check.
• Respond to vendor inquiries professionally and efficiently.
• Support internal and external audits by providing requested documentation.
• Maintain strong internal controls and ensure compliance with company policies and procedures.

Month-End Close Responsibilities

• Record accounts payable accruals for goods and services received but not yet invoiced.
• Reconcile the AP subledger to the General Ledger and investigate any variances.
• Review open purchase orders and outstanding invoices.
• Analyze and reconcile vendor statements.
• Ensure all invoices are recorded in the proper accounting period.
• Prepare month-end account reconciliations and supporting schedules.
• Assist the accounting team in meeting monthly close deadlines.
• Provide AP reports and analysis to management as needed.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Experience performing three-way matching in a purchasing environment.
• Strong understanding of accrual accounting and month-end close procedures.
• Experience processing employee expense reports (Concur, Expensify, or similar platforms preferred).
• Ability to reconcile AP subledger to the General Ledger.
• Experience reviewing and managing AP aging reports.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a deadline-driven environment.