Accounts Payable Specialist I

Job Summary

The Accounts Payable Specialist is responsible for processing invoices and preparing checks for payment in a timely manner.

Job Description

• Inputs invoices into the Accounts Payable Tracking System including invoice number, expense account, due date, and other required information.
• Picks up mail and distributes accordingly.
• Verifies quantities, purchase order numbers, signatures, ledger account numbers and other items.
• Verifies whether the purchase order authorized freight expenses.
• Ensures check request is signed by authorized person and within authorization limits.
• Reconciles all vendor statements to the tracking system.
• Files backup documents for payments.
• Researches any discrepancies related to the invoices and payments.
• Performs clerical duties such as opening, sorting, distributing mail, and filing documents.
• Assists the audit department in filing and organizing.
• Attends all required classes and meetings.
• Protects company assets and reports any fraudulent activity to Surveillance Department and Management.
• Follows company and departmental policies and standard operating procedures, and any applicable governmental laws and regulations.
• Ensures that a clean, safe, hazard-free work environment is maintained.
• Adheres to all company and department policies, procedures, and standard operating guidelines.
• Performs other duties as assigned.
• Does not provide supervision to other team members.
• High school diploma or general education degree (GED).
• California driver's license required.
• Associate's degree in Business or related field preferred.
• Must be 21 years of age or older.
• 0 to 1 years of related experience.
• Experience working with 1,000 plus vendors preferred.
• Experience working with automated accounts payable system.
• Good written, verbal, and interpersonal communication skills.
• Basic knowledge of Excel.
• Must be detail-oriented, organized, values teamwork, self-motivated, and ability to multitask.
• Responsible, dependable, punctual; take pride in work.
• Ability to operate 10-key by touch.
• Ability to handle a high volume of work at a fast pace.
• Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
• Ability to multitask and work well under stress.
• Must be a self-starter and able to adjust to change.
• Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates.

Hiring Preference

The Viejas Band of Kumeyaay Indians is an equal opportunity employer. Consistent with tribal and federal law, the Viejas Band of Kumeyaay Indians applies Native American preference in hiring.