Accounts Payable Specialist

Vaco LLC

Irvine, CA

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JOB DETAILS

SALARY

$31–$34 Per Hour

SKILLS

Accounting, Accounting Close, Accounts Payable, Accounts Receivable, Administrative Management, Artificial Intelligence (AI), Billing, Card Processing, Code Reviews, Communication Skills, Compensation Management, Cost Allocation, Credit Cards, Detail Oriented, ERP (Enterprise Resource Planning), English Language, Establish Priorities, Financial Reporting, Hair Styling, Legal, Microsoft Excel, NetSuite, Onboarding, Organizational Skills, Payment Processing, Procedure Development, Process Improvement, Reconciliation, Record Keeping, Reimbursement, Scalable System Development, State Laws and Regulations, Supplier Relationship Management (SRM), Time Management, Vendor/Supplier Management, Vendor/Supplier Relations

LOCATION

Irvine, CA

POSTED

Today

Accounts Payable Specialist
Location: Irvine, CA
Schedule: Fully onsite initially; hybrid schedule possible after training and successful onboarding

Position Summary
Our client is seeking an Accounts Payable Specialist to join their growing accounting team in a newly created role. This position will own the full-cycle AP process, expense reimbursements, corporate credit card administration, vendor management, and reconciliations while partnering closely with managers across the organization. The ideal candidate is detail-oriented, has a strong accounting foundation, and can work independently in a fast-paced environment.
Key Responsibilities

Process high-volume accounts payable transactions (approximately 150 invoices per week)
Review, code, and enter invoices accurately and timely
Manage vendor relationships and resolve invoice and payment discrepancies
Process weekly payment runs, including ACH, check, and wire payments
Reconcile vendor statements and AP-related accounts
Ensure AP records are accurate and current for month-end close
Process employee expense reimbursements through Concur
Manage and reconcile corporate credit card transactions
Partner with department managers regarding invoice approvals, coding, and cost center allocations
Monitor AP aging and maintain accurate vendor records
Assist with month-end, audit requests, and financial reporting support
Support process improvements and help develop scalable accounting procedures
Provide occasional support with AR-related tasks as needed

Requirements

3+ years of accounts payable experience
Experience managing full-cycle AP in a high-volume environment
Experience with NetSuite or other large ERP system is preferred
Strong understanding of invoice coding, reconciliations, and accounting principles
Ability to work independently with limited supervision
Excellent communication and relationship-building skills
Strong attention to detail and organizational skills
Proficiency in Microsoft Excel
Ability to prioritize multiple deadlines in a fast-paced environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

HR@vaco.com

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About the Company

Vaco LLC

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2002

WEBSITE

http://www.vaco.com/

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