Job Summary:
We are seeking a detail-oriented and experienced Accounts Payable Specialist to support high-volume invoice processing in a fast-paced manufacturing or distribution environment. The ideal candidate will have strong three-way match experience (PO, receipt, invoice), hands-on experience with a large ERP system, and the ability to work accurately under deadlines while collaborating cross-functionally with purchasing, receiving, and finance teams.
Key Responsibilities:
Process high-volume accounts payable invoices with accuracy and efficiency
Perform three-way matching of purchase orders, receiving documents, and invoices
Investigate and resolve invoice discrepancies and variances
Communicate with vendors and internal departments regarding payment status and issues
Maintain accurate records and documentation in accordance with company policies and audit requirements
Prepare and assist with weekly check runs and electronic payments (ACH/wires)
Reconcile vendor statements and resolve outstanding balances
Support month-end close activities related to accounts payable
Ensure compliance with internal controls and accounting procedures
Assist with process improvements and system enhancements within AP workflows
Required Qualifications:
3+ years of Accounts Payable experience in a manufacturing, distribution, or high-volume environment
Strong three-way match (PO, receiving, invoice) experience required
Experience working within a large ERP system (SAP, Oracle, NetSuite, JD Edwards, Workday Financials, or similar)
High-volume invoice processing experience
Strong attention to detail and organizational skills
Ability to meet deadlines in a fast-paced environment
Excellent communication and problem-solving skills
Proficiency with Microsoft Excel and basic accounting systems
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.