Accounts Payable Specialist

The Accounts Payable Specialist is responsible for overseeing and executing all aspects of the accounts payable function, ensuring accurate, timely, and compliant processing of vendor payments and financial records. This role serves as a key resource within the Finance team, supporting internal stakeholders, strengthening financial controls, and contributing to month-end close and audit processes. This position requires strong accounting knowledge, problem-solving ability, and experience managing complex payables environments.

Essential Duties and Responsibilities: 

• Manage full-cycle accounts payable processing, including invoice review, coding, approval routing, and payment execution

• Prepare and process weekly check runs, ACH payments, and wire transfers

• Monitor accounts payable aging and proactively resolve outstanding items

• Reconcile key balance sheet accounts including accounts payable, accrued expenses, and other assigned accounts
• Ensure compliance with company policies, internal controls, and regulatory requirements

• Accrue and track use tax where applicable; provide guidance to internal departments on tax-related matters

• Maintain accurate and up-to-date vendor records, including W-9 documentation and 1099 reporting

• Partner with department managers and vendors to resolve discrepancies, billing issues, and payment inquiries

• Support month-end and year-end close processes, including journal entries and account analysis

• Assist with internal and external audits by preparing documentation and responding to auditor requests

• Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports and journals.

Education & Experience:

• Minimum of 5 years of accounts payable or general accounting experience

• Bachelor’s degree in Accounting, Finance, or related field preferred

• Experience with ERP/accounting systems and high-volume invoice processing preferred