Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing, verification, and reconciliation of vendor invoices and employee expense reports. This role ensures all payments are properly authorized and coded in accordance with company policies. The position supports the Finance Department in maintaining accurate financial records and contributes to month-end close activities. The ideal candidate is highly detail-oriented, organized, and proficient in Sage 100, FeneVision, and Microsoft Excel, with the ability to thrive in a collaborative, team-based environment.

Key Responsibilities

Invoice Processing & Verification

• Review, validate, and enter vendor invoices into the accounting system in a timely manner
• Ensure accuracy, proper authorization, and compliance with company policies and procedures

Three-Way Matching

• Match vendor invoices to corresponding purchase orders and packing slips
• Verify that goods or services have been authorized, received, and invoiced correctly

Vendor Statement Reconciliation

• Reconcile vendor statements against internal records
• Investigate and resolve discrepancies to ensure accurate and up-to-date account balances

Payment Processing

• Assist with weekly check runs and ACH payment processing
• Ensure all payments are supported by proper documentation and approvals

Reporting Support

• Assist with the preparation of weekly and monthly accounts payable reports

Corporate Card Reconciliation

• Reconcile company credit card statements
• Verify purchases against receipts and expense policies
• Resolve discrepancies and ensure all transactions are properly documented and approved

Education & Experience

• High School Diploma or equivalent required
• 1-3 years of Accounts Payable or related accounting experience

Knowledge, Skills & Abilities

• Working knowledge of Sage 100, FeneVision, Microsoft Excel, Outlook, and Adobe
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Ability to work both independently and collaboratively in a team environment
• Proven ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced setting

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.