Accounts Payable Specialist

We are seeking an extremely dependable individual to ensure accounts payable function is always running smoothly. The Accounts Payable Specialist is responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate accounting and accounts payable operations. The ideal candidate combines a solid understanding of accounting and accounts payable principles, with strong analytical and critical thinking skills. Should be highly organized, meticulous and possess the ability to effectively work both independently and in a team setting. It is important that they display excellent verbal and written communication and people skills, as well as the ability to work well under pressure in a demanding environment. Individual will have direct exposure to leadership and will have the opportunity to make a significant impact through streamlining accounts payable processes and policies.  This individual will also serve as a liaison between the Manager, Accounting Operations and the other accounts payable staff on the team.

Duties and Responsibilities

• Process full cycle Accounts Payable function including posting, obtaining approval, researching discrepancies, processing timely payments, and communicating with vendors.
• Review electronic invoices for correct vendor information and coding before importing into Enterprise Resource Planning (ERP) software. (Workday software experience preferred). Enter new or update vendor information as needed.
• Verify invoice payment terms, approvals, and valid general ledger coding, prior to processing.
• Match purchase orders and receivers to invoices. Identify errors or discrepancies and resolve before processing.
• Work closely with internal business partners to ensure all expense reports reflecting corporate credit card charges are submitted and approved timely and have proper backup.
• Accounting responsibilities include recording journal entries, maintaining general ledger and various account reconciliations. Support month-end processing and queries of all accounts payable. Assists in accounting month-end/year-end closing processes. Provide accounts payable accruals for month-end close. Schedule and monitor prepaid amortization schedules based on term dates provided on the invoice.
• Work as a flexible collaborator to achieve accounting goals and objectives.
• Processing of Check/ACH/Wire payment runs for accounts payable disbursements verifying proper approvals and supporting documentation.
• Communicate internally on policy enforcement and approval limits.
• Question inconsistencies and discrepancies.
• Provide reporting on invoice and expense trending and other ad hoc reporting to senior leadership as assigned.
• Serve a liaison between the Manager, Accounting Operations and the accounts payable clerk
• Assist in the oversight and development of the accounts payable clerk.

Education/Experience Requirements:

College degree in accounting or related field is preferred.

Knowledge, Skills and Abilities:

• Minimum 5 years of recent firsthand experience in handling accounts payable transactions.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Working knowledge of Microsoft Office (Excel, Word, and Outlook).
• Working knowledge of accounting and expense/invoice management software.
• Experience with Workday ERP preferred.
• Knowledge of full cycle accounts payable.
• Extremely detail oriented, highly organized and able to complete duties in a fast-paced and demanding environment.
• Initiative-taker with ability to take initiative and produce strategic solutions.
• Strong written and verbal communication skills.
• Must be able to be flexible, adapt to change, and move from one task to another with proficiency.
• Must be a critical thinker and analytical person, with the ability to multitask and prioritize.
• Excellent diligence with the ability to apply previous learnings to new situations, use sound judgement, and make independent decisions.