Accounts Payable Specialist

Responsibilities

• Manage full-cycle Accounts Payable, including invoice processing, coding, approvals, and timely payments (check, ACH, virtual card)
• Reconcile vendor statements, resolve discrepancies, and monitor outstanding balances
• Maintain accurate vendor records, including W-9s, COIs, and compliance documentation
• Assist with month-end close activities, including accruals, journal entries, and GL reconciliations
• Support Accounts Receivable and member/client billing, payment posting, and account research
• Assist with 1099 preparation and year-end audit support
• Recommend process improvements to enhance efficiency and internal controls

Qualifications:

• Bachelor’s degree preferred (Accounting or Finance emphasis a plus)
• Proven experience in Accounts Payable, preferably in a hospitality or service-oriented environment
• Strong Excel skills and comfort working across accounting systems
• Highly organized, detail-oriented, and able to manage multiple priorities under tight deadlines
• Excellent communication skills with a service-first mindset
• Reliable, punctual, and comfortable working fully in-office