Accounting, Accounting Close, Accounting Standards and Regulations, Accounts Payable, Administrative Skills, Billing, Code Reviews, Communication Skills, Corporate Policies, Detail Oriented, Document Management, Documentation Standards, Equal Employment Opportunity (EEO), File Maintenance, General Ledger Accounting, Genetics, Insurance Documentation, Legal, Maintain Compliance, Management Accounting, Microsoft Office, Multitasking, Office Management, Organizational Skills, Performance Metrics, Physical Demands, Presentation/Verbal Skills, Process Improvement, Project/Program Management, Property Maintenance, Property Management, Reconciliation, Regulatory Requirements, Team Player, Time Management, Vendor/Supplier Relations, Writing Skills
The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, payments, and vendor records in
support of multifamily property operations. This role plays a key part in maintaining positive vendor relationships, ensuring financial
accuracy across multiple properties, and supporting the accounting team in meeting month-end and reporting deadlines. The position
requires attention to detail, strong organizational skills, and a working knowledge of property management accounting practices.
ESSENTIAL DUTIES & JOB FUNCTIONS:
- Review, code, and process vendor invoices for multiple multifamily properties in accordance with company policies and
internal controls
- Ensure invoices are properly approved, accurately coded to the correct property, general ledger account, and cost center
- Prepare and process payments via check, ACH, or electronic payment platforms in accordance with payment schedules
- Maintain accurate vendor files, including W-9s, contracts, certificates of insurance, and payment terms
- Resolve invoice discrepancies and respond to vendor inquiries in a timely and professional manner
- Reconcile accounts payable transactions and assist with month-end close activities
- Support property managers and regional teams with invoice-related questions and reporting needs
- Assist with year-end processes, including 1099 preparation and audit support
- Maintain compliance with company policies, accounting standards, and regulatory requirements
- Participate in process improvement initiatives to enhance efficiency, accuracy, and internal controls
KEY PERFORMANCE INDICATORS (KPIs):
- Percentage of invoices processed accurately and on time
- Compliance with payment terms and avoidance of late fees
- Number of invoice discrepancies or errors requiring correction
- Timeliness and accuracy of month-end close support
- Vendor satisfaction and responsiveness to inquiries
- Adherence to internal controls and documentation standards
EXPERIENCE:
- At least six months of experience in office management/admin type role
PHYSICAL DEMANDS & WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, speaking, dexterity, hearing and sight are essential functions. The
employee is required to stand, walk, sit, climb stairs and ladders, reach with hands and arms, balance, stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 10 pounds for administrative duties, and up to or over 50 pounds for
maintenance, grounds, and/or housekeeping duties.
COMPETENCIES (Knowledge, Skills & Abilities):
- Working knowledge of Microsoft Office suite software
- Strong communication skills, both written and oral
- Ability to build rapport and work well in a team setting
- Ability to manage multiple projects and respond quickly in a fast-paced environment
- Track record of being detail-oriented with strong organizational and time-management skills
- Ability to remain professional and courteous
BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.