Accounts Payable Specialist

Description

Key Responsibilities

• Receives and reviews invoices, verifying compliance with organizational policies, and seeking additional information as needed to ensure proper processing.  
• Researches and resolves concerns or discrepancies associated with processing invoices and purchase orders. 
• Processes and audits freight carrier invoices, using proper coding and routing for approval.  
• Codes and enters invoice amounts into the company’s ERP software system.  
• Assists with processing employee reimbursement requests using the SAP Concur reporting system and auditing for compliance with company travel policy. 
• Assists with processing expenditures from multiple company credit card accounts and ensures compliance with company purchasing policy. 
• Responds to inquiries from vendors. 
• Ensures effective inter-departmental relationships and timely resolution of issues when working with Purchasing, vendors, and vendor credit departments. 
• Serves as backup for processing payments. 
• Maintains a working understanding of relevant ERP modules. 
• Complies with all company policies and procedures and operates all equipment in a safe and food-safe manner. 
• Complies with Bob’s Red Mill food safety policies and procedures including adherence to FDA regulations, Safe Quality Food (SQF) Standards, and Good Manufacturing Practices (GMPs). 
• Responsible for reporting food safety and quality concerns to Supervisors and/or Department Manager.  
• Performs other duties and tasks as assigned. 

• None. 
• This position reports to the Accounting Manager. 

Skills, Knowledge and Expertise

• Ability to read and interpret invoices, statements, and other requests for payment. 
• Possesses effective communication skills, both verbal and written. 
• Skilled in paying close attention to detail. 
• Ability to perform accurate and timely data entry. 
• Ability to balance multiple needs and priorities. 
• Ability to stay organized and meet deadlines. 
• Familiar with GAAP and best practices. 
• Proficient in understanding ERP systems and associated logic.  
• Effective time management skills. 
• Ability to work independently and in collaboration with others. 
• Skilled in using Microsoft 365, including Word, Excel, PowerPoint, and Outlook. 
• Familiar with accounting software. 
• Ability to read, understand, and communicate information effectively in English with professional proficiency. 
• Demonstrates Respect, Teamwork, Accountability, and Determination. 
• Ability to work in an environment where exposure to potential food allergens is or may be present.

• 2 or more years of accounts payable experience, AND 
• Associate degree in business, accounting, or similar field; OR 
• Any combination of education and additional years of experience that provides the necessary skills, knowledge, and ability to perform assigned tasks.

• Position requires the ability to sit for up to approximately two hours at a time. 
• May be required to lift items weighing up to 25 pounds.

• The primary environment for this position is in an office setting. There are no adverse conditions associated with this position. 
• Remote work may be available as an option. 
• Employees will be exposed to common food allergens. 

Benefits

• Medical, Dental, and Vision Insurance 
• 401k
• Profit Sharing Program
• Employee Stock Ownership Program (ESOP) 
• Paid Holidays & Vacation 
• Employee Assistance Program – counseling, legal issue support, financial guidance, and more. 
• Tuition Reimbursement 
• Childcare Discounts 
• And MORE!