Accounts Payable Specialist

The job of Accounts Payable Specialist was established for the purpose/s of providing support for department functions with specific responsibility for performing activities related to the accurate processing of payment for approved invoices and contract payments; recording, updating and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established practices.

Functions

• Researches discrepancies of financial information and/or documentation (e.g. purchaseorders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to establishedprocedures prior to processing.
• Responds to inquiries of staff and administration regarding financial procedures for thepurpose of providing information, direction and/or referral for addressing inquiry.

Essential Functions

• Maintain financial information, files and records (e.g. CBI advances to teachers including year-end reconciliation, vendor payment information;) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Prepares written materials and electronic financial information (e.g. blankets and encumbrances, bill lists, purchase orders, interims, and vendor listings) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes financial information (e.g. substitute vendor bills, district invoice requests, checks)for the purpose of updating and distributing information, authorizing for action and/or complyingwith established accounting practices
• Reconciles data calculations (e.g. travel expense vouchers; processed checks; vendor
• Cross-trains with Accounts Receivable Specialist to ensure support and consistency in Department processes.

Other Functions

• Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information.
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions.
• Perform other related duties as assigned (e.g. contact staff to ensure payment processing, mail processing, attendance verification, copying and answering telephones, purchase order processing, contracted substitute billing and reconciliation) for the purpose of ensuring the efficient and effective functioning of the work unit.
• Performs other duties as assigned.

Education Required: High School Diploma (or equivalent)

Certification Required: None

Experience Required: 3 years of experience in accounts payable OR Associates Degree in Business