Accounts Payable Specialist

Job Description:

At Inductotherm Corp., our philosophy centers on fostering a corporate culture that values individual strengths while promoting teamwork and innovation. We are committed to understanding and addressing the unique needs of our employees, recognizing the diverse approaches they bring to achieving excellence both as individuals and in collective endeavors.

Inductotherm Corp. has an exciting opportunity for an Accounts Payable Specialist to join our team, 100% on-site in Rancocas, New Jersey, Monday-Friday 8:00am-5:00pm.

Job Summary:

The Accounts Payable Specialist will be responsible for the payment of goods and services, processing invoices, maintaining accurate financial records, and ensuring timely payments to vendors. This position will also serve as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. This role routinely uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines.

Supervisory Responsibilities:

• This position does not have any direct supervisory responsibility.

Duties/Responsibilities:

• Review and maintain accounts payable inboxes (APPay & APCard) daily and process accordingly.
• Process incoming invoices and wire request types within the assigned payment terms.
• Scan and file all non-electronic invoices.
• Research and follow up on invoice and purchase order discrepancies.
• Reconcile incoming vendor statements and invoices reflecting a past due balance.
• Review expense reports for all companies for proper approvals, policy compliance and code line items to respective GL account.
• Respond to all incoming vendor inquiries via phone or e-mail within a timely manner.
• Maintain correct vendor terms and address updates in vendor master file.
• Print accounts payable checks, attach support documentation, handle special forwarding requests, and prepare checks for mailing.
• Transact ap card program (i.e., vendor setup, card solicitation, card setup and maintenance).
• Update of the various department logs (i.e., batch log, debit/credit memos, etc.)
• Accurately keypunch a high volume of invoices.
• Must be regular in attendance and willing to work a reasonable amount of overtime.
• Handle other miscellaneous duties as assigned by department leadership.

Required Skills/Abilities:

• Able to maintain a high level of confidentiality.
• Ability to maintain a high degree of organizational and accurate electronic filing skills.
• Effectively communicate with all vendors and internal personnel in a professional manner.
• Ability to process invoices in various AP systems (i.e. Ancora, Jobscope Enterprise, and Multiview).

Education and Experience:

• Associate degree in Accounting, Finance, Economics, or a related field is preferred.
• Three (3) to Five (5) years of relevant AP experience

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Able to read printed word, write, speak, and understand English.
• Have neat business-like appearance.
• Able to bend and reach and able to sit at a workstation for long periods of time and able to traverse the building.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary:

Salaries are based upon candidate experience and qualifications.

Salary Range: $24.00 - $28.00/hour

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Condition of Employment:

Must be able to satisfactorily complete the Inductotherm Corp. hiring process requirements, which includes drug testing, and a background check. The Company complies with the Drug-Free Workplace Act of 1988 and federal laws and regulations, which include post-offer testing for all substances banned under federal law.

Total Rewards:

At Inductotherm Corp., we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities, including a monthly incentive bonus.

Inductotherm Corp. also provides eligible employees with an opportunity to participate in a variety of benefit programs, generally including health insurance, flexible spending accounts, profit-sharing plans, 401k, life insurance programs, etc.

Equal Opportunity Employer:

Inductotherm Corp. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Inductotherm Is E-Verified. All offers of employment are contingent upon the successful completion of the E-Verify process to confirm eligibility to work in the United States.

This job description is not intended to be an exhaustive list of all duties and responsibilities. Duties and responsibilities may change over time as business needs evolve.

Inductotherm Corp. is an Equal Opportunity employer of qualified individuals and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other basis protected by applicable federal, state or local law. Inductotherm Corp. also prohibits harassment of applicants or employees based on any of the protected categories.