Accounts Payable Specialist

About the Role 

Own accounts payable end to end at a fast-scaling AI-hardware company. As our dedicated AP Specialist, you’ll be the person vendors and employees actually deal with — processing invoices, running payments, onboarding new suppliers, and managing travel and expense. Reporting to the Controller, you’ll take AP from a shared responsibility to a real function with clean process behind it. 

This is a hands-on role at a company where the vendor base is unusually complex: foundries and OSAT partners overseas, contract manufacturers, EDA and IP licensors, lab equipment, and a team that travels internationally to make all of it happen. 

What You’ll Do 

Accounts Payable Operations 

• Own the full AP cycle — invoice intake, coding, approval routing, three-way match against POs and receipts, and payment runs 

• Manage vendor onboarding and maintenance: W-9 and W-8BEN-E collection, banking details, payment terms, and keeping the vendor master clean and accurate 

• Partner with Supply Chain and Procurement on PO matching, receipts, and invoice discrepancies — and be the person who chases them down 

• Process international and multi-currency payments, including wires, and track FX and fee impacts 

Travel and Credit card Operations 

• Run the travel and expense program: expense report review and approval, corporate card administration, policy compliance, and employee support 

• Support domestic and international travel logistics and booking, including trips to foundry, OSAT, and manufacturing partners 

General Accounting and Reporting 

• Perform month end and quarter end close activities — journal entries, accruals, amortization reconciliations, aging review, and vendor statement reconciliation 

• Perform fixed asset accounting including capitalization, depreciation, asset verification per accounting policies  

• Prepare and review balance sheet reconciliations and month-over-month flux analysis, with clear written explanations of drivers for the Controller 

• Serve as the primary contact for vendor inquiries and payment status, and keep those relationships smooth 

• Prepare 1099 filings and support annual audit requests with clean documentation 

• Build and document AP and T&E policies, controls, and workflow as the company grows 

What We’re Looking For 

• 3+ years of accounts payable experience, ideally at a high-growth company 

• Hands-on with an ERP or accounting system (NetSuite, QuickBooks, or equivalent) and AP automation tools (Bill.com, Ramp, Brex, Coupa, or similar) 

• Experience administering a travel and expense platform (Navan, Expensify, Brex, or similar) 

• Strong Excel skills and comfort reconciling high transaction volume accurately 

• Detail-oriented and organized, with genuine ownership of your close deadlines 

• Clear, service-minded communicator — you’ll be the face of finance to both vendors and employees 

• Comfortable building process where none exists yet, and improving it as volume grows 

• (Optional) International and multi-currency payments, W-8BEN-E and withholding, or 1099 filing experience 

• (Optional) Hardware, manufacturing, or semiconductor industry background 

• (Optional) Experience supporting an audit or implementing AP automation 

Compensation

Final offers depend on level, location, and skills relevant to the role. Additional compensation: equity grant per company guidelines; medical / dental / vision; 401(k); standard PTO. 

Visa Sponsorship

DensityAI sponsors qualified candidates for H-1B, O-1, TN, E-3, and other employment-based visas, and we welcome applicants on F-1 OPT and STEM-OPT. Work authorization is required at start; we provide immigration support to secure or transfer status.

Export Controls

Aspects of this role may involve access to information subject to U.S. export controls (EAR/ITAR). We may discuss licensing or scope adjustments during the interview.

Equal Opportunity

DensityAI is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religious creed, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (40+), sexual orientation, military or veteran status, pregnancy, or any other status protected by law. We comply with the California CROWN Act and provide reasonable accommodations on request.