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Accounts Payable Specialist

SITE Staffing Inc.

New Berlin, WI

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JOB DETAILS
SALARY
$25–$30 Per Hour
SKILLS
Accounting Close, Accounting Software, Accounts Payable, Analysis Skills, Automation, Billing, Capital Equipment, Cargo/Freight, Communication Skills, Contract Manufacturing, Contract Processing, Corporate Policies, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Equipment Maintenance/Repair, Establish Priorities, External Audit, File Maintenance, Financial Reporting, General Ledger Accounting, Internal Audit, Maintain Compliance, Manufacturing, Manufacturing Operations, Microsoft Dynamics GP (fka Great Plains Dynamics), Microsoft Office, Operational Support, Organizational Skills, Pricing, Problem Solving Skills, Process Improvement, Purchase Orders, Purchasing/Procurement, Reconciliation, Shipping/Receiving, Time Management
LOCATION
New Berlin, WI
POSTED
2 days ago
Accounts Payable Specialist

Pay: $25-30/hour based on experience

Job Description:
The Accounts Payable Specialist is responsible for full-cycle accounts payable for a mid-sized manufacturing company in the Milwaukee area. This role supports operations by ensuring accurate and timely processing of vendor invoices, including raw materials, production supplies, freight, and overhead expenses. The ideal candidate is meticulous, organized, and comfortable working in a fast-paced manufacturing environment.

Key Responsibilities:
Accounts Payable Processing
  • Process high-volume vendor invoices, including raw materials, parts, freight, and manufacturing supplies 
  • Perform 3-way matching of purchase orders, receiving documents, and invoices 
  • Code invoices to appropriate general ledger accounts and cost centers 
  • Verify proper approvals and ensure compliance with company purchasing policies 
  • Enter invoices into ERP/accounting system and maintain supporting documentation 
Manufacturing & Operations Support
  • Work closely with purchasing, receiving, and production teams to resolve discrepancies 
  • Research and resolve pricing differences, quantity variances, and receiving issues 
  • Process invoices for contract manufacturers, subcontractors, and outside services 
  • Track and process capital equipment and maintenance-related invoices 
  • Support inventory-related invoice processing and cost accuracy 
  • Provide invoices and supporting documentation for internal and external auditing purposes
Vendor Management
  • Maintain vendor master files and W-9 documentation 
  • Respond to vendor inquiries and resolve payment issues 
  • Reconcile vendor statements and research outstanding balances 
  • Maintain strong relationships with key manufacturing and supply vendors 
Month-End & Reporting
  • Assist with month-end close activities including accruals and reconciliations 
  • Prepare AP aging reports and support financial reporting 
  • Assist with annual audit and provide requested documentation 
Compliance & Process Improvement
  • Ensure compliance with company policies and internal controls 
  • Assist with 1099 processing and reporting 
  • Identify opportunities to streamline AP and purchasing workflows 
  • Support ERP improvements and automation initiatives 

Qualifications:
Required
  • 2+ years of accounts payable experience, preferably in manufacturing 
  • Experience with purchase orders and 3-way matching 
  • Strong attention to detail and organizational skills 
  • Proficiency in Microsoft Office Suite and accounting software (MS Dynamics Great Plains preferred) or the ability to learn
  • Effective communication and critical thinking skills 
Preferred
  • Manufacturing or industrial company experience 
  • Experience with ERP systems 
  • Experience working with purchasing and inventory systems 
  • Knowledge of 1099 reporting and accruals 
  • Ability to identify opportunities for process improvements
Key Competencies
  • Meticulous and accurate 
  • Ability to manage high-volume invoice processing 
  • Effective communication across departments 
  • Problem-solving and analytical skills 
  • Ability to prioritize and meet deadlines 

About the Company

S

SITE Staffing Inc.

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