The Accounts Payable Specialist is responsible for full-cycle accounts payable for a mid-sized manufacturing company in the Milwaukee area. This role supports operations by ensuring accurate and timely processing of vendor invoices, including raw materials, production supplies, freight, and overhead expenses. The ideal candidate is meticulous, organized, and comfortable working in a fast-paced manufacturing environment.
Key Responsibilities:
Accounts Payable Processing
Process high-volume vendor invoices, including raw materials, parts, freight, and manufacturing supplies
Perform 3-way matching of purchase orders, receiving documents, and invoices
Code invoices to appropriate general ledger accounts and cost centers
Verify proper approvals and ensure compliance with company purchasing policies
Enter invoices into ERP/accounting system and maintain supporting documentation
Manufacturing & Operations Support
Work closely with purchasing, receiving, and production teams to resolve discrepancies
Research and resolve pricing differences, quantity variances, and receiving issues
Process invoices for contract manufacturers, subcontractors, and outside services
Track and process capital equipment and maintenance-related invoices
Support inventory-related invoice processing and cost accuracy
Provide invoices and supporting documentation for internal and external auditing purposes
Vendor Management
Maintain vendor master files and W-9 documentation
Respond to vendor inquiries and resolve payment issues
Reconcile vendor statements and research outstanding balances
Maintain strong relationships with key manufacturing and supply vendors
Month-End & Reporting
Assist with month-end close activities including accruals and reconciliations
Prepare AP aging reports and support financial reporting
Assist with annual audit and provide requested documentation
Compliance & Process Improvement
Ensure compliance with company policies and internal controls
Assist with 1099 processing and reporting
Identify opportunities to streamline AP and purchasing workflows
Support ERP improvements and automation initiatives
Qualifications:
Required
2+ years of accounts payable experience, preferably in manufacturing
Experience with purchase orders and 3-way matching
Strong attention to detail and organizational skills
Proficiency in Microsoft Office Suite and accounting software (MS Dynamics Great Plains preferred) or the ability to learn
Effective communication and critical thinking skills
Preferred
Manufacturing or industrial company experience
Experience with ERP systems
Experience working with purchasing and inventory systems
Knowledge of 1099 reporting and accruals
Ability to identify opportunities for process improvements
Key Competencies
Meticulous and accurate
Ability to manage high-volume invoice processing
Effective communication across departments
Problem-solving and analytical skills
Ability to prioritize and meet deadlines
Numbers & Facts
Location
New Berlin, WI
Salary
$25–$30 Per Hour
Skills
Accounting Closeunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Analysis Skillsunmatched
Automationunmatched
Billingunmatched
Capital Equipmentunmatched
Cargo/Freightunmatched
Communication Skillsunmatched
Contract Manufacturingunmatched
Contract Processingunmatched
Corporate Policiesunmatched
Detail Orientedunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Equipment Maintenance/Repairunmatched
Establish Prioritiesunmatched
External Auditunmatched
File Maintenanceunmatched
Financial Reportingunmatched
General Ledger Accountingunmatched
Internal Auditunmatched
Maintain Complianceunmatched
Manufacturingunmatched
Manufacturing Operationsunmatched
Microsoft Dynamics GP (fka Great Plains Dynamics)unmatched
Microsoft Officeunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Reconciliationunmatched
Shipping/Receivingunmatched
Time Managementunmatched
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