The Specialist, Accounts Payable is responsible for managing the timely and accurate processing of invoices, requisitions, and expense reimbursements. This role ensures adherence to accounts payable policies and internal controls, monitors outstanding items, and supports vendor payment processes. Additionally, the specialist provides administrative support, maintains office supplies, and assists with process improvements to enhance efficiency and compliance within the accounts payable function.
At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication
Essential Duties and Responsibilities
Invoice & Payment Processing:
- Accurately enter customer invoices and requisitions in the accounting system on a regular basis
- Monitor invoices placed on hold, ensuring timely resolution and proper expense allocation within the correct accounting period
- Process vendor payments and colleague expense reimbursements, ensuring accuracy and timeliness
A/P Management & Compliance:
- Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
- Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
- Maintain proper documentation and records
A/P Management & Compliance:
- Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
- Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
- Maintain proper documentation and records
Safety/Hazard Recognition & Elimination:
- Pre-plan and identify the methods to eliminate hazards daily by work task.
- Execute skill in observing habits and hazards of others and bringing it to their attention.
- Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
- Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
- Obtain safety training as expected by all company personnel.
Qualifications and Requirements
- High School Diploma (or equivalent) required
- Higher education in a relevant field preferred
- 1-2 years experience in Accounts Payable preferred
Experience, Skill and Abilities
- Positive safety attitude and personal integrity -- both are non-negotiable
- Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
- Strong communication skills, both verbal and written
- Detail-oriented
- Strong Customer Service Skills
- Desire to actively contribute to a team environment
Physical Requirements
- Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.