Accounts Payable Specialist

JOB DESCRIPTION

We're hiring an Accounts Payable Associate to join our accounting team as we scale. This is a great opportunity for someone looking to build a strong foundation in accounting fundamentals. You'll work directly with our Senior Accountant, learning the ins and outs of AP, reconciliations, and close support in a high-volume, fast-paced environment. If you're detail-oriented, eager to learn, and energized by a real workload from day one, this is the role for you.

RESPONSIBILITIES

• Invoice intake, coding, and entry across multiple entities in NetSuite
• Vendor communication — onboarding new vendors, collecting W-9s, resolving payment inquiries
• Payment processing and approval routing via Ramp — approximately 170 invoices/month
• Credit card transaction review and coding — approximately 850 transactions/month
• New vendor account setup for entities in pre-open stages
• Contract and document organization
• Support bank reconciliations across 15+ accounts
• Assist with month-end close prep — tie-outs, reconciliations, and work paper organization
• Help maintain prepaid and accrual schedules
• Support journal entry preparation and posting
• Ad hoc reporting and analysis as needed

QUALIFICATIONS

• Bachelor's Degree in Accounting, Business Administration, or a similar field
• 1-2 years of accounting or Accounts Payable experience (internships count!)
• Exposure to NetSuite or a similar ERP is a plus, not required
• Strong AI proficiency — comfortable using AI tools to automate tasks, improve workflows, and increase output
• Proficient in Excel — comfortable with formulas, pivot tables, and basic data cleansing
• Close attention to detail and eagerness to manage volume
• Strong communicator — comfortable with vendor-facing interactions
• Comfortable in a fast-paced, startup environment with evolving processes

COMPENSATION & BENEFITS

• Base salary: $75,000 - $85,000
• Medical, Vision, and Dental insurance available
• Complimentary unlimited admission to Bathhouse & guest passes
• 50% discount on services, retail products, and restaurant offerings