Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Schedule: Monday – Friday, 8am to 5pm

Job Summary

The Accounts Payable Specialist is responsible for supporting the day-to-day accounts payable function, ensuring vendor invoices and payments are processed accurately and timely. This position works closely with vendors, operations, and the Finance team to resolve discrepancies, maintain accurate records, and support month-end processes.

Essential Duties and Responsibilities:

· Process and code vendor invoices accurately and timely.

· Match invoices to purchase orders, receipts, and supporting documentation.

· Review invoices for proper approvals and coding.

· Prepare and process vendor payments, including checks, ACH, and electronic payments.

· Reconcile vendor statements and research discrepancies.

· Respond to vendor inquiries and resolve payment issues.

· Maintain accurate vendor records, including W-9 documentation.

· Assist with new vendor setup and verification.

· Review employee expense reports and supporting documentation as assigned.

· Assist with credit card reconciliations.

· Support month-end closing and accounts payable reconciliations.

· Maintain organized electronic records and supporting documentation.

· Coordinate with operations and other departments to obtain missing approvals or documentation.

· Assist with annual 1099 reporting.

· Perform other accounting and administrative duties as assigned.

Qualifications

· High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.

· Two or more years of accounts payable, accounting, or related experience preferred.

· Knowledge of accounts payable processes and basic accounting principles.

· Experience with accounting or ERP software preferred.

· Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.

· Strong attention to detail, accuracy, and organizational skills.

· Ability to prioritize multiple responsibilities and meet deadlines.

· Strong written and verbal communication skills.

· Ability to work effectively with vendors, employees, and multiple departments.

· Ability to handle confidential and sensitive financial information appropriately.

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