Accounts Payable Specialist (No agencies)

The Accounts Payable Specialist position plays an important role in the integrity of the company by providing an excellent level of customer service for the vendors and members. This role is primarily responsible for processing a high volume of invoices, debit memos, and credit memos while ensuring efficient and accurate processing standards according to company policies and procedures.

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Process invoices, miscellaneous debits and credits, and damage credits & warehouse stock scraps (returned to warehouse) for assigned vendors.

• Process miscellaneous AR credits to the members as applicable.

• If applicable, process Dealer Redemption Instant Rebate Credits in AR and AP.

• Respond to member questions about credits, as needed.

• Meet with vendor representatives regarding merchandise funds and open debit memos.

• Update vendor’s merchandise fund report as needed.

• Process checks that offset debit memos for assigned vendors following process outlined.

• Provide timely responses to member and vendor questions via email or phone.

• Continually create or update documents showing workflow process and procedures.

• Provide co-workers with assistance and/or work on other assignments as needed.

• Perform general office duties as needed.

EDUCATION/EXPERIENCE:

• Bachelors degree in Accounting or relevant experience preferred.

• Minimum 3-5 years of relevant Accounts Payable experience, preferably in an office that supported a Distribution/Warehouse Center or Co-op environment.

• Previous experience working in Epicor Prophet 21 (P21) system preferred.

• Previous experience working with DocStar preferred.

ESSENTIAL SKILLS AND COMPETENCIES:

• Superior customer service skills and a positive “can do” attitude.

• Strong aptitude/comfort level for dealing with numbers and performing data entry.

• Proficient in MS Office (Excel/Word/Outlook).

• Must have solid organizational skills, be detail oriented, and able to perform repetitive/multiple tasks with extremely high accuracy.

• Self-motivated, takes the initiative, a problem solver and possesses a sense of urgency.

• Solid verbal and written communication skills and the ability to interact professionally with diverse groups such as members, vendors, and coworkers.

• Strong ability to remain flexible and adaptable in a small company atmosphere regarding changes to workflow and processes.

• Team player, a willingness to assist others and learn cross functional tasks.