Accounts Payable Specialist

Department: Finance
Reports To: Controller
Compensation: $50,000 - $60,000

Join a Growing Global Aviation Industry Leader

Our client is a well-established and growing aviation solutions company headquartered in Muskegon, Michigan. For more than 20 years, the organization has supported airlines, maintenance providers, aircraft operators, and aviation partners around the world with specialized aircraft, engine, and component solutions. Serving a global customer base, the company has built a reputation for industry expertise, customer service excellence, and operational reliability.

As the company continues to grow, they are seeking an Accounts Payable Specialist to join their finance team. This is an excellent opportunity for an Accounts Payable Specialist who enjoys working in a collaborative environment, values accuracy and accountability, and wants to make a direct impact within a dynamic international business.

Position Summary

The Accounts Payable Specialist will play a critical role in ensuring the timely and accurate processing of vendor invoices, payments, and account reconciliations. The ideal Accounts Payable Specialist is detail-oriented, organized, customer-service focused, and capable of managing multiple priorities in a fast-paced business environment.

This Accounts Payable Specialist position offers exposure to a variety of accounting functions while partnering closely with operations, purchasing, and leadership teams. The successful Accounts Payable Specialist will help maintain strong vendor relationships and support the overall financial integrity of the organization.

Key Responsibilities

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• Review, code, and process vendor invoices while ensuring proper account classification and approval workflows.
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• Enter invoices into the accounting system and verify accuracy of pricing, terms, and supporting documentation.
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• Prepare and process weekly check runs, ACH payments, and wire transfers.
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• Reconcile vendor statements and proactively resolve billing discrepancies.
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• Maintain vendor master files, including W-9 documentation, payment terms, and contact information.
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• Monitor outstanding payables to ensure timely payment and compliance with company policies.
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• Respond professionally and effectively to vendor inquiries and payment-related questions.
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• Assist with month-end close activities, including accruals and accounts payable reconciliations.
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• Manage company credit card transactions, coding, and receipt collection processes.
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• Maintain organized accounting records and documentation in accordance with company policies and best practices.
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• Provide backup support for accounts receivable and other accounting functions as needed.
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• Participate in process improvement initiatives that enhance efficiency and accuracy within the accounts payable cycle.
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• Support special projects and additional duties as assigned by the Controller.
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Qualifications

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• 1–3 years of accounting experience with a strong focus on Accounts Payable.
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• Experience processing high-volume invoices preferred.
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• Strong attention to detail and commitment to accuracy.
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• Ability to prioritize work, meet deadlines, and manage multiple responsibilities simultaneously.
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• Exceptional organizational and problem-solving skills.
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• Strong written and verbal communication skills.
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• Proficiency in Microsoft Excel and Microsoft Word.
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• Ability to work independently while contributing positively to a team environment.
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• Experience with ERP or accounting software systems is a plus.
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Education

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• Associate's Degree in Accounting, Business, Finance, or related field required.
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• Bachelor's Degree in Accounting, Business, Finance, or related field preferred.
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