Accounts Payable Specialist

Key Responsibilities

• Manage high volume accounts payable processing activities with a focus on accuracy, timeliness, and compliance

• Review, reconcile, and match purchase orders, invoices, and receipts to ensure proper payment authorization and processing

• Process vendor invoices and resolve discrepancies related to pricing, quantities, approvals, and supporting documentation

• Maintain accurate accounts payable records and ensure transactions are properly recorded within the ERP system

• Partner with procurement, finance, and operational teams to resolve invoice and purchase order issues

• Monitor invoice workflows and payment schedules to ensure timely vendor payments

• Assist with month end close activities including account reconciliations and reporting support

• Maintain vendor records and support vendor onboarding and maintenance activities

• Identify process improvement opportunities to increase efficiency and accuracy within accounts payable operations

• Support audit requests and maintain documentation in accordance with company policies and procedures

Day to Day Responsibilities

• Review and process a high volume of invoices in a fast paced environment

• Match invoices to purchase orders and receiving documentation

• Research and resolve invoice discrepancies and payment exceptions

• Process vendor payments and ensure compliance with established payment terms

• Communicate with vendors regarding invoice status, payment inquiries, and account reconciliation matters

• Work closely with internal stakeholders to obtain approvals and supporting documentation

• Utilize Oracle or other ERP systems to process transactions, maintain records, and generate reports

• Track invoice queues and prioritize workloads to meet processing deadlines

• Maintain organized electronic and physical documentation for accounts payable transactions

• Support month end reporting and reconciliation activities

Preferred Experience and Attributes

• Bachelor's degree in Accounting, Finance, Business, or related field required

• 3+ years of accounts payable experience in a high volume processing environment

• Experience matching purchase orders, invoices, and receipts within an accounts payable function

• Experience utilizing Oracle or other enterprise ERP systems for accounts payable processing

• Strong understanding of accounts payable processes, invoice workflows, and payment procedures

• Experience supporting procurement and purchasing related activities

• Strong analytical and problem solving skills with attention to detail

• Ability to identify discrepancies, investigate issues, and drive resolution independently

• Proactive mindset with the ability to take ownership of responsibilities and improve processes

• Excellent organizational and time management skills

• Strong communication and stakeholder management abilities

• Ability to manage multiple priorities and deadlines in a fast paced environment

• Proficiency with Microsoft Excel and other Microsoft Office applications preferred

• Experience working in large corporate or enterprise environments preferred