Accounts Payable Specialist

Summary: The Account Payable Specialist reports to and takes direction from the Accounting Supervisor in partnership with all stakeholders of the organization to understand the validity, accuracy and timely approval of vendor and subcontractor invoices.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support Program Manager, Construction Managers, Superintendents, and field leadership with project administration and coordination activities.
• Invoice Processing:
• • Receive and review invoices for accuracy
  • Match and route invoices to appropriate team members for timely approval
• Review vendor outstanding statements for completeness
• Timely research and responsiveness to all accounts payable inquiries
• • Reviewing invoice status
  • Providing payment remittances
• Complete and coordinate all day-to-day vendor requests
• • Manage incoming accounts payable phone calls
• Supplier setups in Sage/TimberScan
• Request and file additional information required from vendors
• Proactively work with Project Administrators and Project Team to solve issues with invoices and purchases orders in the accounting system
• WEX/Fuel Management and Reporting
• AMEX card holder entries
• Other duties as instructed

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of 3 years of job-related experience in construction safety standards & practices in industrial construction projects preferred.
• High School Diploma or equivalent
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Adapt to new systems and processes

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk; sit; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position is primarily office-based. The noise level in the work environment is usually moderate/low.