Accounts Payable Specialist

The Accounts Payable (AP) Specialist is responsible for managing the full cycle of accounts payable processes to ensure timely and accurate payment of vendor invoices. This role involves reviewing and processing invoices, reconciling vendor statements, assisting with month-end close activities, and maintaining organized accounting records. The AP Specialist will also respond to vendor inquiries, support bank and credit card reconciliations, and generate reports as needed. Strong attention to detail, organizational skills, and the ability to work independently are essential for success in this position.

Key Responsibilities

• Review all invoices for proper documentation and approval prior to payment.
• Process invoices, account statements, and reports; perform general accounting duties.
• Respond promptly and professionally to vendor inquiries.
• Assist in reconciling vendor statements and resolve discrepancies.
• Support bank account and credit card reconciliations.
• Assist with month-end close, including reviewing and preparing accrual entries.
• Maintain organized filing systems and accounting data on the server.
• Generate reports as requested.

Requirements

• Degree in Accounting or Finance preferred, but not required.
• Minimum of 2 years of billing experience.
• Well-organized, self-motivated, and proactive.
• Knowledge of GAAP preferred.
• Strong analytical skills with good communication and interpersonal abilities.
• Experience with QuickBooks Enterprise, Bill.com, and Yooz is a plus.

Advance Services, Inc. is an Equal Opportunity Employer.