Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports the full accounts payable function across multiple business units, ensuring accurate and timely processing of vendor invoices and payments. This role maintains strict adherence to company policies, internal controls, and GAAP, while collaborating closely with the accounting team, other AP specialists, and cross-functional partners. The position is ideal for someone who thrives in a fast-paced environment, takes ownership of their work, and contributes to strong vendor relationships and smooth financial operations.

Responsibilities

• Process high volumes of vendor invoices (approximately 300+), ensuring accuracy, completeness, and timely entry into the ERP system.
• Manage full-cycle accounts payable, including invoice receipt, coding, approval routing, matching, and payment execution.
• Perform two-way and three-way matching of invoices to purchase orders and receiving documents to ensure proper authorization and accuracy.
• Handle both purchase order (PO) and non-PO invoices, applying appropriate accounting treatment and internal controls.
• Ensure all AP activities comply with company policies, internal controls, and Generally Accepted Accounting Principles (GAAP).
• Collaborate with the accounting team, other AP specialists, and internal departments to research and resolve invoice discrepancies and payment issues.
• Maintain accurate vendor records, including updates to contact information, payment terms, and other relevant data in the ERP system.
• Assist in preparing and processing vendor payments, including checks, ACH, and other electronic payments, in a timely and accurate manner.
• Support month-end and year-end closing activities by providing AP reports, reconciliations, and supporting documentation as needed.
• Monitor and respond to vendor inquiries promptly and professionally to maintain positive vendor relationships.
• Use Microsoft Excel and ERP tools to review, reconcile, and analyze AP data for accuracy and completeness.
• Identify process improvement opportunities within accounts payable and contribute ideas to enhance efficiency, accuracy, and internal controls.
• Work closely with leadership and cross-functional partners to support evolving priorities and special projects within the AP function.

Essential Skills

• 3+ years of experience in accounts payable or accounting (2 years considered for very strong candidates).
• Demonstrated full-cycle accounts payable experience, from invoice receipt through payment.
• Hands-on experience with two-way and three-way invoice matching.
• Proven ability to process high volumes of invoices (around 300+).
• Experience handling both purchase order (PO) and non-PO invoices.
• Working knowledge of GAAP (Generally Accepted Accounting Principles) as it relates to accounts payable.
• Experience using a large ERP system; SAP experience is preferred.
• Proficiency with Microsoft Excel, with a solid understanding of basic functions and spreadsheet navigation.
• Strong tenure and a consistent work history demonstrating reliability and commitment.
• Ability to work effectively in a fast-paced, high-trust environment with shifting priorities.
• Strong attention to detail, accuracy, and organizational skills.
• Clear and direct communication skills, with the ability to collaborate across departments.

Additional Skills & Qualifications

• SAP experience is a plus for this role.
• Familiarity with pivot tables and VLOOKUPs in Excel is a plus.
• An associate degree is a plus.
• Experience working in a high-volume, multi-entity or multi-business-unit environment is beneficial.
• Demonstrated ability to take ownership of tasks and exercise sound judgment in handling sensitive matters.
• Comfort working in a culture that values speed, clarity, accountability, and proactive thinking.

Work Environment

This role operates in a Monday through Friday schedule, generally between 7:00 a.m. and 5:00 p.m., within a fast-paced, high-trust environment where priorities can shift quickly and proactive thinking is essential. You will work closely with senior leadership in a culture that values speed, clarity, accountability, and autonomy, and your judgment will be relied upon to manage sensitive matters and keep operations running smoothly. The Accounts Payable team consists of a tight-knit group of three AP professionals who collaborate closely and support each other in daily operations. The atmosphere is supportive and people-first, where every role matters and continuous improvement is part of the daily rhythm. The dress code is business casual from Monday through Thursday, with a relaxed casual dress code on Fridays. The team makes it a point to eat together once a week, reinforcing a strong sense of connection and camaraderie across the department.

Job Type & Location

This is a Contract position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Application Deadline

This position is anticipated to close on Jul 14, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.