Accounts Payable Specialist

Accounts Payable Specialist
Schedule: Full-Time (Overtime Required)
Pay: $25/hour to start

Position Overview
We are seeking an Accounts Payable Specialist to support high-volume accounts payable operations. This role is ideal for someone who is detail-oriented, dependable, organized, and comfortable working in a fast-paced, deadline-driven environment. Previous accounts payable or accounting experience is strongly preferred, but we are open to training a candidate with a solid administrative background and a willingness to learn AP processes.

Key Responsibilities

• Process high-volume accounts payable transactions accurately and efficiently
• Review, enter, and verify invoices for accuracy and proper coding
• Match invoices with purchase orders, receipts, and supporting documentation
• Maintain accurate and organized vendor records and files
• Enter and maintain AP-related data using Excel and accounting systems
• Process invoices and payments according to established company procedures
• Reconcile vendor statements and research discrepancies as needed
• Assist with AP reporting, account reconciliations, and verification tasks
• Communicate with vendors and internal departments regarding invoices and payment status
• Monitor AP deadlines and ensure invoices are processed in a timely manner
• Support additional accounting and administrative tasks as needed
• Work collaboratively to meet strict processing and payment deadlines

Qualifications & Skills

• Accounts payable or accounting experience strongly preferred
• High attention to detail and strong organizational skills
• Ability to manage deadlines in a fast-paced, high-volume environment
• Proficient with Microsoft Excel and basic data entry
• Strong communication and problem-solving skills
• Ability to review financial information accurately and identify discrepancies
• Ability to multitask and adapt to changing priorities
• Reliable, self-motivated, and team-oriented
• Ability to maintain confidentiality when handling financial and vendor information

Additional Requirements

• Ability to work every other Sunday as needed for accounting and administrative processing
• Overtime required during high-volume processing periods
• May require occasional on-call availability

Ideal Candidate
The ideal candidate is dependable, accurate, and highly organized. You take ownership of your work, are comfortable working with numbers and detailed financial information, and can stay focused under pressure. You are proactive about resolving discrepancies, meeting deadlines, and supporting a team that values accuracy, efficiency, and accountability.

INDSO