Accounts Payable Specialist

POSITION SUMMARY:

Reporting to and under the direct supervision of the Accounting Manager, the Accounts Payable Specialist is responsible for performing a variety of professional administrative and accounting functions. This includes but is not limited to; accounts payable, invoice coding, managing vendor files, payment processing, account reconciliations, customer service, and other general accounting activities as needed.

MAJOR RESPONSIBILITIES AND DUTIES:

• Accounts payable activities including purchase order processing, invoice processing, invoice coding, petty cash, verification of proper documentation and authorization, mailing of checks, preparation of 1099’s, preparing and filing accounts payable documents and reports.
• Resolves payment issues with vendors and customers.
• Works with other departments to resolve invoice issues and discrepancies to ensure payments are made to vendors in a timely manner.
• Ensures internal controls are in place and followed.
• Assists with the daily accounting activities required to maintain the Authority’s general ledger.
• Prepares journal entries and other financial transactions to record revenues, expenditures, assets and liabilities accurately and on a timely basis.
• Perform daily and monthly reconciliations.
• Assists with monthly, quarterly and annual closing activities.
• Provides financial administrative support to management as needed.
• Organizes and maintains a variety of detailed financial records, both manually and through automated methods.
• Prepares ad hoc reports or analyses as assigned or required.
• Serves as backup for other Finance staff as needed.
• Prepares memoranda, letters and other correspondence to customers and vendors.
• Assists other Authority personnel in performing day to day financial activities.
• Performs activities, functions and other related tasks and duties as assigned or required by management.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Working knowledge of methods, procedures, and terminology used in professional accounting
• Knowledge of internal control practices.
• Basic understanding of fund accounting.
• Experience in AP, accruals, and processing 1099’s.
• Ability to comply with established financial policies and procedures.
• Ability to analyze financial data and to prepare accurate reports in a timely fashion.
• Knowledge and ability in the use of Microsoft products, including strong understanding of Excel.
• Experience with database/ERP accounting software.
• Strong organizational skills and the ability to maintain detailed records.
• Ability to work effectively in a team environment.
• Ability to communicate effectively, verbally and in writing.

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Bachelor’s Degree with an emphasis in accounting, finance, or related field from an accredited college or university preferred.
• Two years of experience working in Accounts Payable preferred.
• Candidates with an Associate’s Degree and additional years payable experience will be considered.

OTHER:

Must show proof of Allegheny County residency at time of employment and maintain residency throughout employment.