Job Summary
The Accounts Payable Specialist supports the accounting department by managing and processing accounts payable ( "AP ) transactions in a high-volume, fast-paced environment. This role performs accounts payable functions in compliance with generally accepted accounting principles (GAAP), company policies and procedures, disclosure requirements, and applicable government regulations.
Essential Functions/Performance Dimensions and Tasks
The essential functions of the position include, but are not limited to:
- Task Management
- Manage outgoing payments for operation vendor transactions and general AP transactions.
- Reconcile (general) AP vendor statements and resolve discrepancies
- Escalate issues to proper department or supervisor for resolution
- Review, verify, and process files and or invoices received
- Ensuring vendors are paid accurately and on time,
- Obtain proper approval according to Company's approval authorization
- Provide general ledger ( "GL ) coding
- Update vendor maintenance as required
- Obtain valid W-9 form
- Maintain accurate accounts payable records and files
- Assist with month-end closing activities
- Prepare accruals and review AP aging report
- Support audits by providing required documentation and walk through when necessary
- Customer Service
- Respond to vendor's requests or questions via phone, email, portal or fax
- Correspond with vendors, or customer liaisons
- Quality Assurance
- Validate files and/or invoices received for correctness and track errors
- Review invoice authorization and obtain additional authorization if necessary
- Report any errors or fraudulent attempt to supervisor
- Other functions, duties, and tasks assigned
- Management retains the discretion to add to or change the duties of the position at any time.
Job Specifications
- License: None required
- Education: High school or equivalent required; some college course work preferred
- Experience: Two to three years in accounting. Accounts payable and receivable experience required; prefer experience servicing and investor accounting.
KSAO's:
- ERP system experience
- Experience handling high-volume invoice processing
- Have some understanding of GL coding
- Proficient in Microsoft Excel and Microsoft Office
- Excellent attention to detail and accuracy
- Strong communication and organizational skills
- Ability to manage multiple priorities and meet deadlines
Required Knowledge: Principles and processes for providing customer service; structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Microsoft Office (emphasis on Excel, Outlook, and Internet Explorer)
VRM Function Required Functional Knowledge
Accounting Computerized accounting systems; Servicing and investor accounting; intermediate knowledge in Excel, with knowledge of LPS and Sage/Mas 500 preferred.
Essential Skills:
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times; Reading Comprehension: Understanding written sentences and paragraphs in work related documents; Speaking: Talking to others to convey information effectively; Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do; Time Management: Managing one's own time and the time of others. Service Orientation: Actively looking for ways to help people; Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; Persuasion: Persuading others to change their minds or behavior; Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making; Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action; Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; Conflict Resolution: Using verbal and nonverbal communication skills to successfully resolve conflicts; Problem Solving: Identifying and working through details of a problem to develop and evaluate options and implement solutions.
Essential Abilities:
Oral Expression: ability to communicate information and ideas in speaking so others will understand; Oral Comprehension: ability to listen to and understand information and ideas presented through spoken words and sentences; Speech Recognition: ability to identify and understand the speech of another person; Speech Clarity: ability to speak clearly so others can understand; Written Comprehension: ability to read and understand information and ideas presented in writing; Written Expression: ability to communicate information and ideas in writing so others will understand; Inductive Reasoning: the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events); Deductive Reasoning: ability to apply general rules to specific problems to produce answers that make sense; Problem Sensitivity: ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem; Near Vision: The ability to see details at close range (within a few feet of the observer).
Job Context:
The majority of work will be performed indoors in an environmentally controlled setting. The work environment also includes business casual; frequent contact with others via e-mail, telephone, face-to-face, letters and memos; a low level of autonomy within highly structured process flows; and, may occasionally include working beyond 40 hours per week.
Vendor Resource Management makes reasonable accommodation to the known physical or mental limitations of an otherwise qualified individual with a disability who is an employee or applicant for employment unless the accommodation would impose undue hardship on the operation of the business in accordance with applicable law. If you require an accommodation in the application process, please call (972) 232-6365 or email: accommodations@vrmco.com.
EOE/Vets/Disabled
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Notice to Prospective Employees of Vendor Resource Management, Inc. who are California Residents
Vendor Resources Management, Inc. dba VRM Mortgage Services respects the privacy of our employees and prospective employees. You can read about our information collection practices including the categories of information we collect from you and how we use that information in our privacy policy located at https://www.vrmco.com/privacy-policy/.
If you have any questions, please contact the CCPA Team at CCPA@vrmco.com or (888) 419-2272.