Accounts Payable Specialist

Department: Finance

Reports to: VP of Finance

Time Commitment: Part time (20-29 hours a week), non-exempt; hourly

Level: D

Compensation: $21.37 - $26.47 per hour*; We offer a comprehensive benefits package that includes generous paid time off, paid family and medical leave, and more.

• For details on the compensation, see Your Compensation section below.

Application Deadline:

Your application is due by September 10th, 2026. We will not actively screen applications received after the deadline. Review of late applications is conducted at the discretion of the hiring manager.

Note to Candidates:

We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described. Habitat is an organization committed to building a diverse and inclusive organization which means that we recognize that sometimes the best candidate may have a less traditional background. We acknowledge that requirements for educational and experience minimums create invisible barriers for historically oppressed populations in pursuit of employment. Combined with our equity practices, we focus on candidates' abilities to excel within the responsibilities of the position, based on their experience found inside and outside formal education and/or work history. We welcome applicants from all communities, and strongly encourage Black, indigenous, and people of color, women, people with disabilities, immigrants, and members of the LGBTQ+ community to apply for this position.

Who You Are:

You are a detail-oriented accounting professional with strong accounts payable experience and a solid understanding of accounting principles. You take ownership of your work from initiation through completion, proactively identifying and resolving issues while ensuring accuracy, timeliness and strong intgernal controls. You communicate effectively with vendors and internal stakeholders, partner closely with the Finance team, and look for opportunities to improve processes and increase efficiency. Other than processing accounts payable transactions, you also prepare reconciliations and journal entries, resolve discrepancies, and support month-end and year-end close activities. You thrive in an independent, hybrid work environment and help establish, document and refine procedures that support sustainable and scalable operations.

Who we are:

At Habitat for Humanity Portland Region we believe that everyone deserves a stable and affordable place to call home. Founded in 1981, we have built and repaired homes in partnership with over 3,000 people across the Portland region. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International and operates out of three offices, four brick-and-mortar stores, one warehouse, and construction sites in Portland, Hillsboro, King City, Gresham, and Lake Oswego.

Habitat Portland Region is intentional about building a healthy and thriving organizational culture and envisions a community of staff, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. All of our staff engage in continual learning and seek ways to operationalize equitable practices. Our Equity Statement and Cultural Compact are living, breathing documents that we continually work toward.

Please visit our website and social media pages to learn more.

You'll be responsible for:

• Managing the full-cycle accounts payable process working within established accounting procedures and internal controls, while identifying opportunities for improvement
• Reviewing, coding and entering vendor invoices in Quickbooks with departmental allocation calculations as handled in MS Excel
• Tracking and driving invoice approvals through Smartsheets
• Ensuring all payments are completed accurately and on time
• Communicating with vendors and People Leaders to resolve invoice issues and inquiries
• Maintaining well-organized records of invoices, approvals, and payments physically and digitally
• Tracking payment due dates and prioritizing urgent items
• Processing monthly corporate credit card activity via Concur, including receipt review, coding, approvals, and posting transactions in QuickBooks
• Managing the team member reimbursement process beginning-to-end, including review, entry into QuickBooks, and payment processing
• Identifying process inefficiencies, recommending solutions, and implementing approved improvements to increase accuracy, efficiency, and compliance.
• Developing, documenting, and maintaining accounts payable procedures and workflows to support consistency and cross-functional collaboration.
• Serving as a resource to internal stakeholders on accounts payable processes, requirements, and best practices.

To be successful in this role, you'll have:

• 4+ years of accounts payable experience (full-cycle strongly preferred)
• Proficiency with QuickBooks
• Experience with Smartsheets or similar approval workflow tools
• Strong Excel skills (filtering, sorting, basic formulas)
• Exceptional attention to detail and organizational skills
• Demonstrated ability to work independently, prioritize competing deadlines, and drive work to completion with minimal oversight.
• Strong problem-solving skills and sound judgment when resolving discrepancies and process issues.
• A continuous improvement mindset with experience identifying, recommending, and implementing process enhancements.
• Experience creating, documenting, and improving procedures and workflows.
• Exceptional attention to detail, organization, and follow-through.
• Strong communication skills and the ability to build productive working relationships across departments.

Any combination of formal education, paid work experience, unpaid/volunteer experience, and life experience will be considered.

To be considered above and beyond the average candidate in this role, you'll also:

• Experience managing structured approval workflows (e.g., Smartsheet, Bill.com)
• Process improvement mindset with a focus on efficiency
• Ability to manage multiple priorities and deadlines simultaneously

Your work environment and activities:

• Your workday will be located in a human-paced, team-oriented, business-casual style office setting.
• Depending on the position's responsibilities, you may be eligible for remote/hybrid work based on performance, and access to essential work-related resources.
• While in the office, you will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• An office-based role means that your day will be mostly sedentary, with some time spent moving files, open filing cabinets, bending, and/or standing on a stool as necessary.
• Occasionally you will travel between other Habitat locations or temporary worksites.

Your Work Schedule:

• 20-29-hour work week, generally Monday - Friday between 8:30am-4:30pm

Your Compensation:

We aim to offer competitive pay and benefits and are committed to equity and transparency in compensation. Basing compensation on a candidate's willingness and/or ability to negotiate leads to inequities and bias in how employees are compensated, particularly for historically oppressed groups. Instead, we determine the best possible compensation offer based on base qualifications, relevant experience, internal equity, and the candidate's competencies for the role demonstrated during the hiring process.

Successful candidates are typically hired within the first half of the Pay Range and receive scheduled incremental increases. When starting in this position, your compensation will generally be between $21.37 to $26.17 per hour, not exceed the range midpoint. The full range for this position is $21.37 to $30.98 per hour.

Your Benefits Package:

We offer a comprehensive benefits package that includes:

• Generous paid time off: accruing 3 weeks of Vacation time; two weeks of Sick time; 11 paid holidays; paid birthday off
• 3% matching 403(b) retirement savings plan
• Employee Assistance Program (EAP)

What to expect when you apply:

We strive to ensure our hiring process is accessible to all applicants. We know your time is valuable and want to acknowledge the time it can take to apply for a position. We ask you to submit your resume, cover letter, and provide three professional references using our online application. If you need assistance or accommodations in submitting your application or throughout the hiring process, please contact HR@habitatportlandregion.org.

Candidates are reviewed by the hiring manager and the hiring team. Selected candidates will be invited to participate in a screening phone call or virtual meeting. The final round of candidates will be invited to interview in-person with the hiring team. Occasionally we may request that finalists complete a second round of in-person interviews. We appreciate the time and effort that you put into this process.

Apply here: https://bit.ly/HABCAREERS

We will begin reviewing applications on or after September 10th, and hope to begin the screening and interview process around September 17th.

If offered the position, and prior to starting work, you will be asked to complete a background check that includes a criminal record history record and motor vehicle record. Information from your background check will not necessarily preclude employment but will be considered in determining your suitability for this position.

Habitat for Humanity Portland Region is an equal opportunity employer and seeks to employ the best qualified people for all our positions in a manner that does not discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause.