Job Description
SHIFT - MON-FRI 8AM-5PM.
Job Description:
Position Description:
Responsibilities:
Requirements:
Job Description:
Position Description:
- This candidate will be responsible for reviewing site expenses as submitted through the site purchase order system to ensure internal controls are in place, to ensure accurate recording of expenses for goods and services received, and to ensure timely payments while maximizing DPO.
- This position requires a candidate who can effectively prioritize tasks to meet required deadlines.
- The ideal person for this job is someone that is highly organized, detail-oriented, with strong self-directed time management skills.
Responsibilities:
- Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
- Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints.
- Inputs invoices into QuickBooks with proper general ledger coding and posting dates
- Manages QuickBooks electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information.
- Monitors payment due dates and make payments according to working capital schedule
- Reconciles credit card statement and petty cash
- Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors
- Prepares work papers for monthly sales & use tax payments
- Manage new vendor set up and credit application process
Requirements:
- Minimum of 3 years of related experience
- Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
- Logic-driven, detail-oriented, organized, resourceful
- Strong oral communication skills
- Able to exercise initiative, be an innovative problem solver and a team player with a positive attitude.
Numbers & Facts
| Location | San Diego, CA |
| Industry | Staffing/Employment Agencies |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.
Skills
- Accounts Payableunmatched
- Billingunmatched
- Communication Skillsunmatched
- Credit Cardsunmatched
- Credit Processingunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- General Ledger Accountingunmatched
- Intuit Quickbooksunmatched
- Microsoft Excelunmatched
- Microsoft Outlookunmatched
- Organizational Skillsunmatched
- Payment Processingunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Purchase Ordersunmatched
- Reconciliationunmatched
- Sales Taxunmatched
- Team Playerunmatched
- Time Managementunmatched
- Use Taxunmatched
- Vendor/Supplier Managementunmatched
- Vendor/Supplier Selectionunmatched
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