Accounting Close, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Communication Skills, Detail Oriented, Disbursements, Documentation, ERP (Enterprise Resource Planning), Financial Operations, Mail Processing, Microsoft Excel, Microsoft Office, Operational Support, Organizational Skills, Purchase Orders, Reconciliation, Record Keeping, SAP ECC (fka SAP R/3 and SAP ERP), Shipping/Receiving, Tax Reporting, Team Player, Time Management, Vendor/Supplier Evaluation, Vendor/Supplier Relations
RemX is partnering with a growing organization to hire an experienced Accounts Payable Specialist. In this role, you’ll play a key part in ensuring accurate and timely financial operations while also supporting a collaborative office environment.
Hours: 8:00-4:30 Monday-Friday
Pay: $22-26/hr based on experience
Type: temporary to hire
Location: Sanborn, NY (transition to REMOTE later this year)
Responsibilities:
- Take ownership of the day-to-day accounts payable workflow, ensuring invoices are accurately reviewed, coded, and processed
- Verify invoice details by cross-referencing purchase orders and receiving documentation, resolving discrepancies with vendors or internal teams
- Build and maintain strong vendor relationships by addressing questions, reconciling statements, and ensuring timely follow-up on outstanding items
- Enter and maintain financial data within the ERP system, keeping records accurate and current
- Coordinate weekly payment activity, including check runs and electronic disbursements, while adhering to approval processes
- Support financial close activities through accruals, reporting, and tax-related documentation such as W-9s and 1099s
- Maintain organized records for audit readiness, including vendor files, contracts, and supporting documentation
- Step in to assist with accounts receivable functions when needed to ensure continuity across the department
- Provide light administrative support by handling incoming mail and assisting with front desk coverage as needed
- 3+ years of dedicated accounts payable experience in a fast-paced environment
- Familiarity with ERP systems (SAP experience highly preferred)
- Strong Excel skills and comfort working within Microsoft Office
- Exceptional attention to detail with a commitment to accuracy
- Ability to communicate effectively and professionally with vendors and internal stakeholders
- Organized and self-driven, with the ability to manage priorities independently