Accounts Payable Specialist

BASE COMPENSATION: $65,000 - $75,000 annually
LOCATION: Scottsdale, AZ
WORKPLACE SETTING: Onsite

POSITION SUMMARY 
The Accounts Payable Specialist will be responsible for controlling expenses by receiving, processing, verifying, and reconciling invoices for 10X Health System and other business entities under management. Their duties include following the verification process for invoices and other accounting-related documents, recording accounts payable data, and related tasks. 

ABOUT 10X HEALTH SYSTEM
10X Health System is a pioneering company at the forefront of the health and wellness industry, dedicated to revolutionizing the way individuals approach their personal health and well-being. With a philosophy rooted in the principle that optimal health is the foundation for a life lived to the fullest, 10X Health provides cutting-edge solutions and personalized health plans designed to empower individuals to achieve and maintain peak physical and mental performance.

The company's comprehensive approach to health combines the latest advances in medical science, nutrition, fitness, and technology to offer a suite of services that include state-of-the-art diagnostic testing, individualized treatment protocols, and ongoing support from a team of world-class health professionals. 10X Health's commitment to innovation and results has established it as a leader in the health optimization space, catering to those who strive to push the boundaries of what is possible in their health journey.

OBJECTIVES 

• Gather, review, and process vendor invoices in a timely and accurate manner
• Verify invoice information and ensure proper coding and entry into the accounting system
• Confirm that all invoices have appropriate approvals and support documentation
• Enforce adherence to company policy for workflows and requests
• Prepare and maintain weekly accounts payable payment files for approval and processing
• Maintain accurate vendor records and supporting documentation for 1099 reporting and year-end compliance
• Complete Inventory vendor invoice reconciliations
• Investigate accounts payable discrepancies, identify root causes, and report findings to management
• Establish and maintain strong relationships with vendors and suppliers
• Reconcile vendor statements and communicate with vendors and/or internal departments to resolve invoice and payment issues
• Assist with month-end and year-end closing activities, including AP Aging reconciliation and accruals
• Experience with a multi-entity environment, including intracompany allocations and reconciliations
• Support audit requests to ensure accuracy and compliance
• Assist with cash outflow report for AP expenditure

• Experience with accounting software and ERP systems, including QuickBooks Online/Desktop and Bill.com
• Experience with Multi-dimensional Coding – including Departments/Locations/Class tracking
• Intermediate Microsoft Excel skills, including VLOOKUP, pivot tables, and analysis
• Ability to manage a high-volume of invoices
• Strong attention to detail and organizational skills
• Knowledge of Aging, cash flow reports, and accruals
• Ability to follow a month-end close checklist accurately and efficiently
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills

• At least 2 years of work experience in accounts payable-related work 
• Associate's degree in accounting, finance, or related area of study, or equivalent work experience

• Prolonged periods sitting at a desk and working on a computer 

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