Accounts Payable Specialist Senior

About Us:

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $28.84 - $30.36 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

Under the supervision of the Accounts Payable Manager, the Accounts Payable Specialist, Senior handles complex vendor accounts and assists the AP team resolve vendor issues to perform timely processing of invoices for payment.  Communicates with program personnel and vendors to reconcile problem invoices, the AP Specialist, Senior supports the efforts of junior AP staff.

DUTIES AND RESPONSIBILITIES

• Codes invoices and matches to receiving documents and purchase orders
  • Reviews documents for accuracy; maintains related files
  • Prepares documents and enters data in to computer system
  • Prepares and processes weekly payments, via checks, credit cards, ACH, as directed; ensures timely payment to vendors
• Effectively manages assigned vendor accounts
  • Meets deadlines for available credits, timely processes and posts current invoices, avoids past due payment through diligent efforts
  • Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
• Assists in adjusting journal entry input; backs up Accounts Receivable functions
• Assists in the training of new accounting personnel to VOALA accounting practices and procedures, providing hands on assistance to the team:
  • Handles Complex accounts,
  • resolves Vendor problems,
  • performs special assignments
• Other duties as required to meet department mission, as Directed by Accounts Payable Manager
• Other duties as required

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges. 

ESSENTIAL DUTIES:

• An essential function of this position requires incumbents to report to the office.
• Codes and matches invoices to receiving documents and purchase orders – Reviews documents for accuracy, data entry in accounting system; makes timely payments.
• Effectively manages assigned accounts: meets deadlines and timely processes invoices; Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
• Assists in adjusting journal entry input; backs up Accounts Receivable functions
• Assists in the training of new accounting personnel to VOALA accounting practices and procedures
• Handles Complex accounts, resolves Vendor problems, performs special assignments
• Other duties as required and may be subject to change 

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION:

• High school diploma (or GED/High School Equivalence Certificate) 

EXPERIENCE:

• 5 years of AP Experience OR Bachelor’s Degree in Finance/Accounting or related field and 2 years of related experience

PREFERRED QUALIFICATIONS:

• Accounting Degree, AA or BA

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.