Accounts Payable Specialist

Position Summary:

We are seeking a highly organized and detail-oriented Accounts Payable Specialist with bilingual proficiency in English and French. This role is responsible for managing the full accounts payable process, ensuring accurate and timely processing of invoices, maintaining strong vendor relationships, and supporting month-end and year-end close activities.

The ideal candidate will have strong knowledge of accounts payable procedures, excellent attention
to detail, and the ability to communicate effectively with vendors and internal stakeholders in both English and French. This position plays a key role in ensuring financial accuracy, compliance with company policies, and efficient AP operations.

Key Responsibilities:

• Process and manage vendor invoices, ensuring accuracy and compliance with company policies and procedures.
• Match invoices to purchase orders and receipts; investigate and resolve discrepancies prior to payment.
• Reconcile vendor statements and follow up on outstanding items in a timely manner.
• Review and process employee expense reports.
• Prepare vouchers, invoices, checks, and related documentation while ensuring proper expense coding.
• Maintain accurate records of all transactions including freight charges, refunds, rentals, and other charges.
• Assist with monthly AP accruals and support month-end and year-end closing activities by ensuring all accounts payable transactions are recorded accurately.
• Reconcile Goods Received Not Invoiced (GRNI).
• Respond to and resolve accounts payable inquiries from vendors, employees, and internal departments in both English and French.
• Research and resolve payment issues, discrepancies, and disputes with vendors or internal stakeholders.
• Establish and maintain strong working relationships with new and existing vendors.
• Coordinate with other departments to resolve invoice discrepancies or payment issues.
• Perform data entry and maintain accounting records in accordance with company financial procedures.
• Assist in identifying and implementing improvements to accounts payable processes and procedures.
• Maintain confidentiality of financial information and sensitive data.
• Support AP shared services model for US and Canada locations.
• Perform additional tasks or projects as assigned.

QUALIFICATIONS:

• Bilingual proficiency in English and French (written and spoken) required.
• High School Diploma or GED required.
• Minimum 2 years of experience in Accounts Payable or Accounting/Finance preferred.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with SharePoint is a plus.
• Experience with ERP or accounting software systems preferred.
• Excellent attention to detail and accuracy.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently while collaborating effectively with cross-functional teams.
• High level of integrity and professionalism when handling confidential financial information.
• Knowledge of Canadian and international tax regulations related to accounts payable is an asset.