Accounts Payable Specialist (T00062)

Accounts Payable Specialist (T00062)

• Tarrytown, New York, United States
• Staff Full-time
• 19.30 - 23.79

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Job Summary:

This position is directly responsible for processing invoices (including expense reimbursements) and applying Accounts Payable and Travel and Expense Reimbursement policies.

Essential Job Functions & Responsibilities:

Administrative/Technical/Service:

• Prepare and review invoices, check requests, and expense reimbursements for correct amount, address, chart of accounts values, and bank account, as well as special handling instructions
• Enter invoices, check requests and expense reimbursements into accounts payable system in preparation for the processing of checks
• Obtain payment approval if documentation is in order, electronic or manual, as necessary
• Match and upload check images to invoice transactions
• Communicate with internal and external vendors to resolve discrepancies and past due balances. • Organize payment files and maintain filing system
• Submit journal entries for corrections needed
• Void and reissue checks, as necessary
• Open and review mail
• Review vendor statements to ensure there are no past due invoices
• Maintain and monitor transactions in process, including open invoice files, incomplete invoices, approval requests, NSF (over budget), etc.
• Assist with month-end and year-end closing analyses and accruals
• Assist with annual and internal audit tasks and analyses
• Perform other duties/projects as assigned

Organizational:

• Manages time and other resources to meet established short and long-term goals within the agreed upon timeframes
• Demonstrates flexibility in the acceptance and completion of work assignments
• Participates in the Finance Department's performance improvement activities
• Maintains confidentiality in the management of information
• Demonstrates written, verbal and interpersonal ability to deal with "customers, supervisors, and peers as needed to do the job and resolve difficult situations
• Demonstrates excellence in customer service delivery
• Communicates and/or implements innovative ideas to proactively solve problems and develop the Finance Department / College
• Demonstrates a willingness to develop the technological expertise required for the job
• Demonstrates respect for others' inclusiveness, fostering cooperation and teamwork
• Is punctual and maintains a satisfactory attendance record
• Appropriate attire for the office
• Collaborates and cooperates with other employees and departments
• Identifies and initiates actions independently to support the vision, mission, and objectives of the Accounts Payable Team
• Takes initiative in troubleshooting and resolving issues and completing tasks
• Seeks to learn and continuously develop self
• Uses resources wisely and effectively

Required Skills & Experience:

Educational/Professional Development:

• Identifies learning strengths and needs and utilizes learning resources

Communication/Relationships:

• Demonstrates a professional, courteous, and respectful attitude in dealing with clients, supervisors, and other members of the Mercy College community
• Answers telephones and emails in an appropriate, professional manner, and resolves problems in a reasonable timeframe

Policies and Procedures Compliance:

• Complies with policies and procedures of the Finance Department and the College
• Complies with the College's Code of Conduct
• Identifies and reports gaps in policies and procedures to management
• Complies with all required training

Required Skills & Experience:

• Knowledge of basic accounting principles
• Demonstrated leadership, interpersonal, written and oral communication, problem solving, organizational and presentation skills
• Proficiency in MS Office particularly Excel, Word and Outlook
• Strong attention to detail, customer service, ability to work independently, and great levels of responsibility required

Education Requirements:

• Bachelor''s degree required