Accounts Payable SpecialistIf you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.Full-Time Individual Contrib Tacoma, WA, USSalary Range: $35,844.00 To $62,830.00 AnnuallyTOTE Resources | Tacoma, WATOTE Resources is seeking a detail-oriented , customer-focused , and highly organized Accounts Payable Specialist to join our Finance team. This is an exciting opportunity for an accounting professional who enjoys working in a collaborative environment, managing high-volume transactions , and contributing to the financial success of a dynamic organization.The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices , maintaining strong vendor relationships , supporting month-end close activities , and driving continuous process improvements within the Finance team.What You'll DoAccounts Payable OperationsProcess high-volume invoices accurately and efficientlyReview and match invoices to purchase orders , receipts, and supporting documentationVerify approvals and ensure compliance with internal controls , company policies, and proceduresResearch and resolve invoice discrepancies , payment issues , and vendor inquiriesMonitor aging invoices and proactively manage payment deadlinesReconciliations & Financial SupportPerform vendor statement reconciliations and resolve outstanding itemsAssist with month-end close activities and account reconciliationsSupport annual audits by preparing documentation and responding to audit requestsAssist with financial reporting and accounts payable analysis as neededCollaboration & Process ImprovementPartner with cross-functional teams to ensure accurate expense reporting and payment processingProvide exceptional customer service to vendors and internal stakeholdersIdentify and implement process improvements that increase efficiency, accuracy, and complianceSupport continuous improvement initiatives within the Finance departmentRequired QualificationsBachelor's degree in Accounting, Finance, Business, or a related field OR a minimum of 3 years of Accounts Payable experience in a high-volume environmentStrong knowledge of accounts payable , invoice processing , and account reconciliationsExperience working with ERP systems or accounting softwareStrong organizational , analytical , and problem-solving skillsExceptional attention to detail and commitment to accuracyAbility to manage multiple priorities and consistently meet deadlinesStrong written and verbal communication skillsCommitment to providing outstanding customer servicePreferred QualificationsExperience with Infor FSM , EAM , ABBYY Vantage , or similar ERP platformsProficiency in Microsoft Excel , including VLOOKUP , XLOOKUP , formulas, filters, and data analysisExperience supporting month-end close and audit preparationFamiliarity with electronic invoice workflows , invoice automation , and paperless AP systemsExperience in transportation , maritime , logistics , or related industriesAccounts PayableMonth-End CloseERP SystemsInternal ControlsData AccuracyMicrosoft ExcelProblem SolvingCommunicationTime ManagementOrganizationProcess ImprovementCustomer ServiceAudit Support1099 ReportingCompensationThe salary range for this position is $35,844 to $62,830 annually , with an expected target salary range of $50,000 to $55,000 per year .Compensation will be determined based on several factors, including education , relevant work experience , work location , internal equity , and the specific responsibilities of the position .As part of the team, full-time employees will receive a comprehensive benefits package, including:Health, Dental, and Vision InsuranceLife InsuranceShort-Term DisabilityEmployee Assistance Program (EAP)401(k) with Company Match and Discretionary FundingTuition ReimbursementJury Duty and Bereavement LeaveTime Off & Additional BenefitsMinimum of 10 days of vacation annually10 days of sick leaveEligibility for an annual discretionary bonus (based on eligibility)Why Join TOTE Resources?We offer more than just a paycheck—we offer the opportunity to build a long-term, rewarding career with an industry-leading organization.Career Growth and Development OpportunitiesCollaborative and Supportive Team CultureHybrid Work FlexibilityStability Within a Well-Established OrganizationOpportunity to contribute to a company known for operational excellence , innovation , and customer serviceFull-time positionHybrid schedule: 4 days onsite / 1 day remoteStandard business hours with flexibility as business needs requireLocated in Tacoma, WashingtonEqual Opportunity EmployerTOTE Resources is an Equal Opportunity Employer –Affirmative Action and a VEVRAA Federal Contractor. We are committed to fostering a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran .TOTE Resources is a drug‑free workplace and participates in the E‑Verify Employment Verification Program.#J-18808-Ljbffr