Accounts Payable Specialist

Accounts Payable Specialist

Our client, a well-established leader in the construction industry, is seeking a dynamic AP Specialist to join their dynamic team. This role offers the opportunity to work in a collaborative and fast-paced environment while performing critical accounts payable functions. The AP Specialist will serve as a floater within the department, ensuring the seamless processing of invoices, vendor payments, and reconciliations. A hybrid schedule is available after training.

AP Specialist Responsibilities:

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  Invoice Processing (40%)

  
  
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    Manage high-volume, full-cycle accounts payable, handling approximately 150-200 invoices daily.

    
    
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    Perform 2-way and 3-way matching in JD Edwards EnterpriseOne (JDE).

    
    
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    Secure proper approvals for non-PO invoices.

    
    
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  Reconciliations & Discrepancy Resolution (25%)

  
  
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    Reconcile invoices to purchase orders using an automated AP workflow system.

    
    
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    Investigate and resolve discrepancies in vendor statements.

    
    
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    Research and resolve vendor and operational inquiries and disputes.

    
    
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  Vendor & Payment Processing (20%)

  
  
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    Process vendor payments and ensure timely resolution of any payment issues.

    
    
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    Set up new vendors and maintain vendor master records.

    
    
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    Ensure compliance with Sales and Use Tax regulations, calculating applicable tax rates.

    
    
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  Employee Expenses & Audit Support (15%)

  
  
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    Process employee expense reports and reimbursements.

    
    
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    Assist with internal and external audits by providing necessary documentation.

    
    
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    Respond promptly and accurately to internal and external inquiries related to AP.

    
    
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AP Specialist Qualifications:

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  Must-Have:

  
  
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    Extensive experience in accounts payable, including 2-way and 3-way matching.

    
    
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    Strong understanding of Sales and Use Tax processes.

    
    
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    Ability to handle high-volume invoice processing in an ERP system.

    
    
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  Preferred:

  
  
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    Experience with JD Edwards EnterpriseOne or other larger ERP systems

    
    
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    Comfortable with MS Office Suite, including Excel, Teams, etc.

    
    
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    Construction industry experience

    
    
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Other AP Specialist Role Information & Work Environment:

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  Work Schedule: Hybrid schedule available after training.

  
  
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  Culture: Communicative, collaborative, and committed team environment.

  
  
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  Dress Code: Business casual.

  
  
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  Requirements: Background check and drug testing required.

  
  
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If you're a detail-oriented AP Specialist with strong accounts payable experience and the ability to thrive in a fast-paced construction industry setting, we encourage you to apply today!

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