Accounts Payable Specialist

Overview

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it’s about hope, community, and impact. For over 50 years, we’ve been a leader in the community clinic movement, growing from a small volunteer-driven effort in Vista to a nationally recognized network of state-of-the-art clinics across San Diego, Orange, Los Angeles, and Riverside counties. Today VCC has 14 clinics serving over 70,000 patients annually, we continue our mission of delivering exceptional, patient-centered care where it’s needed most.

As a private, non-profit, multi-specialty outpatient clinic, VCC provides more than healthcare, we provide opportunity. Here your skills are celebrated, your growth is supported and your work makes a difference. We know that our success is a direct result of the exceptional talents and dedication of our employees.

✨ Benefits include:✅ Competitive compensation & benefits ✅ Medical, dental, vision✅ Company-paid life insurance ✅ Flexible spending accounts ✅ 403(b) retirement plan 

Why VCC?

• Winner of the 2025 HRSA Gold Medal for Outstanding Care, placing VCC among the top 10% of Federally Qualified Health Centers in the U.S.

• Recognized by HRSA as a National Quality Leader in Behavioral Health and Diabetes and for excellence in Preventive Health and Health IT.

• A robust training & development culture to help you grow and advance your career.

• A workplace built on respect, collaboration and passion for care.

Responsibilities

The Accounts Payable Specialist is responsible for performing daily accounts payable functions, including invoice review, coding, data entry, and posting of approved invoices into the ERP system. This position ensures accurate and timely processing of vendor invoices, maintains electronic records and documentation, supports vendor account management, and assists with maintaining efficient AP processes in accordance with organizational policies and procedures.

· Review, code, verify, and accurately enter accounts payable transactions into the ERP system.

· Process credit memos, debit memos, voided checks, and other AP adjustments within the accounting system as required.

· Process weekly payment runs, including Checks payments, ACH payments, virtual card payments, and other electronic payment methods.

· Prepare manual checks as needed, maintain accurate check logs, and record manual payment information in the accounting system.

· Distribute checks and payment documentation to vendors and appropriate internal staff in accordance with established procedures.

· Ensure all invoices, payments, and disbursement activities are properly reviewed, approved, and processed in compliance with organizational policies and internal controls.

· Collaborate with internal departments to resolve invoice coding questions, including proper classification of grant-related expenditures.

· Communicate with vendors to research and resolve invoice discrepancies, payment inquiries, and account issues.

· Maintain accurate electronic records of vendor invoices, payment documentation, and related AP files.

· Process credit memos, debit memos, voided checks, and other AP adjustments within the accounting system as required.

· Assist with maintaining efficient and accurate AP processes while adhering to established deadlines and procedures.

· Enhance professional growth and development through participation in training programs, educational opportunities, current accounting practices, and departmental meetings.

· Support the organization’s vision, mission, goals, and values by demonstrating professionalism, accountability, and commitment to service excellence.

· Perform other duties and responsibilities as assigned.

Qualifications

Minimum 

• High school graduate or equivalent. Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum 3 years' experience in Accounts Payable

Required Skills/Knowledge/Abilities

• Knowledge of accounting principles, accounts payable procedures, and Generally Accepted Accounting Principles (GAAP).
• Proficiency in Microsoft Office Suite, including Excel, spreadsheets, word processing applications, and other accounting-related software systems.
• Strong computer skills with the ability to learn and effectively utilize ERP systems, financial software, and other technology platforms.
• Familiarity with business email systems, communication tools, and internet-based resources.
• Ability to operate a 10-key calculator accurately and efficiently.
• Ability to perform high-volume numerical data entry tasks with accuracy, attention to detail, and efficiency.
• Excellent verbal and written communication skills, with the ability to communicate professionally and effectively with vendors, patients/clients, providers, and internal staff.
• Ability to collaborate and interact professionally with individuals at all levels of the organization, including people from diverse social, cultural, and ethnic backgrounds and within the requirements of government-funded programs.
• Strong organizational skills with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Ability and willingness to comply with organizational policies and procedures, including attendance, punctuality, and professional dress standards.
• Ability to maintain confidentiality and handle sensitive financial and organizational information in a professional manner.
• Excellent customer service skills with a commitment to providing responsive, accurate, and high-quality service to internal and external stakeholders.

Salary Range

• $25.00 - $27.00 per hour