Accounts Payable Specialist

SUMMARY:

Under the general supervision of the Finance Manager, this position supports accounting operations by the collection of revenue and payment of expenses by verifying and completing receivable and payable transactions.

ESSENTIAL RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Receive, verify, and process invoices, ensuring appropriate documentation is obtained.
• Prioritize invoice payment, prepare payment request reports, and complete steps necessary to distribute payments via checks or ACH
• Respond to questions and making calls regarding billing issues and act as liaison between communities and vendors
• Audit and process credit card bills via online system
• 1099 maintenance and vendor set up
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Develop an understanding of OneSite Accounting system and overall Accounts Payable process to identify and recommend process improvements and efficiencies
• Develop an understanding of Procurement Partners system for daily user and to recommend process improvements and efficiencies

QUALIFICATIONS

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Analytical - synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data.
• Problem solving - identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
• Planning and organizing - establishing courses of action to ensure that work is completed efficiently and timely.
• Written communication - writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively.
• Quality management - demonstrates accuracy and thoroughness.
• Business acumen- understands business implications of decisions.
• Cost consciousness - works within approved budget; develops and implements cost saving measures. Looks to improve processes and procedures to build efficiency.
• Ethics - works with integrity and ethically; upholds organizational values.
• Strategic thinking - develops strategies to achieve organizational goals; understands organization's strengths and weaknesses.

EDUCATION and/or EXPERIENCE

• Bachelor's degree in finance, accounting, or general business is preferred
• Minimum of 3 years specific accounting related accounts payable experience required.

MATH ABILITY

• Ability to calculate figures and amounts such as discounts, interest, percentages. Ability to apply concepts of basic algebra.

REASONING ABILITY

• Ability to define problems collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.