Position Summary:

The Accounts Payable Specialist manages the processing of accounts payable and disbursements in compliance with Homewood's policies and financial regulations. This role maintains accurate financial records, supports positive vendor relationships, and assists with audit preparation to keep accounts payable operations running smoothly and accurately.

Key Responsibilities:

• Processes accounts payable payments according to the established payment cycle, including reviewing invoices for proper authorization, importing data from electronic invoicing systems, initiating payments, and preparing them for verification and mailing.
• Reviews incoming bills for proper authorization and accuracy and schedules them for payment within established timelines.
• Serves as the primary reviewer for accounts payable electronic invoices and helps maintain the electronic invoice processing software.
• Sets up new vendors, collects W-9 forms, verifies vendor records, and completes annual 1099 reporting.
• Manages the accounts payable inbox and resolves coworker and vendor inquiries and disputes professionally and promptly.
• Generates accounts payable reports and shares insights that support financial decision-making.
• Maintains accurate accounts payable processing files and records.
• Supports internal and external audits by providing documentation and responding to inquiries.
• Maintains working knowledge of accounts payable computer systems, troubleshooting issues and identifying improvements as needed.
• Identifies and helps implement process efficiencies and system upgrades within the department.
• Performs additional duties as assigned by supervisor.

Qualifications:

• High school diploma or GED required; Associate degree or business college coursework in accounting preferred, or equivalent combination of education and relevant experience.
• Two to three years of experience in bookkeeping, accounting, or accounts payable.
• Working knowledge of accounting procedures and accounts payable systems.
• Strong attention to detail, with the ability to record and organize information accurately and completely.
• Proficient with office equipment and technology, including spreadsheets, word processing, and standard office machines.
• Self-motivated and able to meet deadlines with minimal supervision.
• Strong communication skills and a professional, positive approach to working with coworkers and vendors.

Physical Requirements:

Work is primarily performed in a standard office environment. This role requires frequent use of a computer and other office equipment. This position is largely sedentary but may involve occasional walking and reaching. Must be able to use hands to operate computers and other tools. Visual requirements include close vision and the ability to adjust focus. Minimal lifting may be required.

Organizational Expectations:

These expectations apply to all roles across the organization and reflect how coworkers are expected to perform their work.

• Maintains strict confidentiality of resident, family, and organizational information and adheres to all policies, procedures, and regulatory requirements.
• Supports the organization’s mission through compassionate and respectful service.
• Demonstrates behaviors consistent with the organization’s core values of compassion, gratitude, humility, and integrity.