Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor oversees the daily operations of the accounts payable function, ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payments. This role is responsible for supervising AP staff, maintaining strong vendor relationships, enforcing internal controls, and improving processes to enhance efficiency and compliance with company policies and regulations.

Key Responsibilities:

• Supervise and lead the Accounts Payable team, providing training, guidance, and performance feedback.
• Manage the full-cycle accounts payable process, including invoice coding, approval workflows, payment runs, and reconciliations.
• Ensure timely and accurate processing of vendor invoices, expense reports, credit memos, and payment transactions.
• Maintain vendor records, resolve discrepancies, and respond to inquiries in a professional manner.
• Oversee the preparation of weekly, bi-weekly, and month-end AP reports and reconciliations.
• Monitor accounts to ensure payments are up to date and in compliance with payment terms.
• Ensure adherence to internal controls, company policies, and applicable accounting standards.
• Collaborate with Procurement, Finance, and other departments to resolve issues and improve processes.
• Assist with cash flow forecasting by providing AP-related data and insights.
• Support audits by providing documentation and explanations for AP-related transactions.
• Identify opportunities to streamline AP processes through automation and best practices.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field (preferred).
• 3–5+ years of progressive experience in accounts payable, with at least 1–2 years in a supervisory or lead role.
• Strong knowledge of accounting principles and AP best practices.
• Proficiency with ERP/accounting systems (e.g., SAP, Oracle, NetSuite, or similar) and Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills to work effectively with vendors, staff, and management.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience with process improvements and AP automation tools is a plus.

Key Competencies:

• Leadership & Team Development
• Analytical & Problem-Solving Skills
• Accuracy & Attention to Detail
• Time Management & Prioritization
• Vendor Relationship Management
• Process Improvement Orientation