The Accounts Payable Supervisor (Lead) will lead end-to-end A/P operations, including vendor management, invoice processing, disbursements, corporate card administration, and 1099 reporting.
Position Duties:
Own the full A/P cycle – vendor onboarding, invoice intake, coding, approval routing, payment scheduling – ensuring transactions are processed timely and in accordance with policies, GAAP, and applicable regulations.
Configure and maintain approval workflows and system-enforced rules so that routine controls run automatically and staff focus on judgment-based exceptions.
Serve as final approver on bill payment releases; reviews significant, non-routine, or flagged transactions, applying professional judgment on materiality and risk.
Oversee international payments and validate required documentation and banking details.
Own month-end and year-end A/P close activities, including A/P aging review, accrual analysis, cut-off, and coordination with GL on unposted bills, prepaid amortization, and use tax accruals.
Administer Corporate Card program, including card issuance, spend limits, merchant/category restrictions, spend programs, and cardholder onboarding/offboarding.
Oversee vendor setup and maintenance, including validation of W-9/W-8, ACH/wire instructions, tax classification, and 1099 eligibility; enforces fraud-prevention controls (independent verification of banking changes).
Manage annual IRS Form 1099 filing, resolution of variances, and issuance to vendors.
Ensure DocuSign CLM contracts sync correctly to NetSuite Purchase Orders and that invoices are matched to the correct PO and remaining contract balance.
Act as Ramp power user – evaluating and adopting new Ramp features (e.g., procurement automation, AP Agent line-item auto-coding, virtual cards, recurring bills, spend programs) and driving optimization of the NetSuite–Ramp–DocuSign CLM ecosystem.
Identify and implement exception-based controls and automations that reduce manual effort while strengthening the control environment; documents and maintain AP procedures in partnership with the Controller.
Qualifications
BS/BA Degree (Business, Accounting, Finance or related) is highly preferred
Ability to help supervise and lead staff (1-2)
5+ years of AP or accounting operations experience, including subject matter expertise in AP controls, 1099 reporting and use tax.
Any experience with Ramp (or similar AP/spend management platform) is preferred
Any experience with NetSuite (or a comparable ERP) strongly preferred
Demonstrated ability to move an AP function from manual, transaction-by-transaction review to automated, exception-based workflows.
Proficiency with Microsoft 365, including Excel; comfort with AI-enabled productivity tools (e.g., Copilot) preferred.
IND4
Numbers & Facts
Location
District of Columbia
Website
https://www.cbh.com
Skills
Accountingunmatched
Accounts Payableunmatched
Analysis Skillsunmatched
Artificial Intelligence (AI)unmatched
Automationunmatched
Banking Servicesunmatched
Billingunmatched
Disbursementsunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Ecosystemsunmatched
Expense Managementunmatched
Financeunmatched
Financial Controlunmatched
Generally Accepted Accounting Principles (GAAP)unmatched
IRS (Internal Revenue Service)unmatched
Microsoft Excelunmatched
Microsoft Product Familyunmatched
NetSuiteunmatched
Onboardingunmatched
People Managementunmatched
Process Improvementunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Regulationsunmatched
Riskunmatched
Tax Reportingunmatched
Time Managementunmatched
Transaction Processing/Managementunmatched
Use Taxunmatched
Vendor/Supplier Managementunmatched
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