Job Summary
The Accounts Payable Supervisor oversees daily A/P operations, ensuring accurate and timely processing of invoices and payments. This role supervises staff, maintains vendor relationships, ensures compliance with policies and regulations, and drives process improvements for efficiency and accuracy.
Key Responsibilities
- Supervise daily accounts payable operations, including invoice processing, payments, and reconciliations
- Manage weekly check runs and electronic payments
- Train, schedule, and oversee A/P staff performance
- Maintain vendor relationships, resolve payment issues, and respond to inquiries
- Maintain accurate vendor records, including tax documentation and 1099 reporting
- Identify discrepancies, investigate issues, and implement corrective actions
- Develop and improve A/P procedures, internal controls, and recordkeeping processes
- Support month-end and year-end closing activities
- Ensure compliance with company policies, accounting standards, and regulatory requirements
- Communicate A/P policies and collaborate with internal teams and external partners
Supervisory Responsibilities
- Lead and develop a small team.
- Assign and monitor work, provide training and coaching, and evaluate performance.
Qualifications
Education & Experience:
- Associate's degree in accounting, Finance, or related field required.
- 3+ years of accounts payable or accounting experience
- Prior supervisory experience preferred
- Manufacturing experience a plus
Skills:
- Strong knowledge of accounts payable processes, internal controls, and 1099 reporting
- Experience with ERP/accounting systems and Microsoft Office (Excel required)
- Strong organizational, problem-solving, and communication skills
- Ability to work cross-functionally with internal teams and vendors
- Bilingual a plus
Compliance & Standards
- Adhere to company policies, safety standards (OSHA, GMP), and food safety requirements (SQF)
- Participate in required training and support company quality and compliance initiatives
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